About Us
In Intogreat, we value not just your career opportunities with us but we also take pride in our work-life balance culture. We are dedicated to providing the needs of our staff to become productive at work.
Here are the reasons why you should join Intogreat:
1. We provide competitive salary package
2. HMO coverage for you and up to 2 free dependents
3. Mental health reimbursement package
4. Paid sick and vacation leave credits
5. Fun and exciting events for our employees
6. Convenient work location that are accessible to the necessities and hangouts
7. We value work-life balance
8. Work with driven & talented professionals
9. Fun and supportive work environment
10. We provide security for your workplace
11. A growing team – more opportunities for you!
Come and be part of our growing team that you will surely enjoy!
Job Description
This is a remote position.
The Recruitment Executive Assistant provides high-level administrative and operational support to the
Director, ensuring seamless management of day-to-day activities. This role is critical in
maintaining efficiency across diary and inbox management, candidate sourcing and screening,
compliance administration, and event coordination—all while upholding the utmost
professionalism.
Key Responsibilities
Diary & Inbox Management
• Manage and prioritize the Director’s calendar, scheduling meetings, interviews, and
events.
• Monitor and organize email inbox, flagging urgent items and drafting responses where
appropriate.
Candidate Sourcing & Screening
• Source candidates through job boards, LinkedIn, and internal systems.
• Conduct initial screening calls and shortlist candidates for further interviews.
• Maintain accurate candidate records in the CRM system.
Data Management & Integrity
• Ensure all candidate and client data is accurately entered and maintained in internal
systems.
• Regularly audit data for compliance and integrity.
Compliance Administration
• Support adherence to company policies, privacy regulations, and recruitment compliance
standards.
• Prepare documentation for audits and maintain confidentiality of sensitive information.
Event Management
• Coordinate logistics for networking events, trade shows, and internal meetings.
• Manage invitations, RSVPs, and vendor relationships for events.
Requirements
Skills & Attributes
• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication skills (written and verbal).
• Ability to work independently and manage competing priorities.
• Proficiency in Microsoft Office Suite and recruitment CRM systems.
• Professionalism and discretion at all times.
Qualifications & Experience
• Previous experience as an Executive Assistant or in a similar administrative role
• Exposure to recruitment processes and candidate management
• Experience in event coordination and compliance administration is highly desirable