Junior Finance Administrator - 19757

Junior Finance Administrator (Invoicing & Data Entry)

Employment Type: Full time, independent contractor

Work Model: Remote

Work Hours: US work hours

Role Summary

We are seeking a highly detail-oriented, accurate, and rapid Junior Finance Administrator to join our internal operations team. Stylux is a fast-growing enterprise personalization platform supporting over 100 top-tier merchant clients.

To optimize our corporate cash flow, we are transitioning our entire billing cycle from a monthly cadence to a high-frequency weekly invoicing system. This is a purely execution-focused, data-entry-intensive role. You do not need to design new financial processes or build strategic frameworks; instead, your mission is to run our established billing playbook flawlessly, ensuring all 100+ enterprise merchants are invoiced accurately and on time every single week.

Key Responsibilities

High-Frequency Invoicing & Data Entry

• Own the end-to-end execution of our weekly invoicing cycle for approximately 100+ enterprise merchant accounts.
• Aggregate usage metrics, subscription tiers, and platform data from internal systems, translating them into accurate ledger entries.
• Generate and dispatch error-free weekly invoices through our financial software platforms according to strict deadlines.
  
  

Data Hygiene & Account Maintenance

• Cross-reference billing records against merchant contracts to verify pricing models, discounts, and variable overage fees.
• Input, update, and maintain vendor profiles, billing contact lists, and account ledgers with absolute data integrity.
• Flag billing anomalies, data gaps, or merchant discrepancies immediately to internal management for rapid resolution.
  
  

Required Skills & Qualifications

• Experience: 1-3 years of professional experience in data entry, accounts receivable support, billing administration, or general virtual assistant operations.
• The Execution Mindset: A love for structure and repetition. You take deep professional pride in executing recurring tasks with perfect accuracy and zero typos.
• Speed & Focus: Ability to process high transaction volumes quickly without letting data quality slip.
• Software Competency: Highly comfortable navigating digital financial tools, billing platforms, and cloud software (e.g., QuickBooks Online, Excel, Google Sheets, or comparable systems).
• Communication: Clear, professional written English communication skills to handle administrative updates and internal team messaging.
• Remote Reliability: Highly dependable, organized, and capable of working completely independently from a quiet, dedicated home office.
  
  

What Success Looks Like (KPIs)

• Processing Velocity: Successfully scaling our invoicing frequency from monthly to a smooth, predictable weekly cycle.
• Billing Accuracy: Maintaining a near-zero error rate on dispatched enterprise invoices.
• SLA Adherence: 100% of weekly invoices successfully processed and sent within our designated cash-flow deadlines.