Finance Administrator / Personal Assistant

Job Description Operating within a family office environment, this part-time, remote role is essential for ensuring seamless financial oversight and efficient day-to-day administrative coordination. Requiring 2 to 3 hours of dedicated support per day, the position offers exceptional micro-flexibility for a highly organised professional based in Cape Town. The successful candidate will act as a foundational support pillar, balancing precise accounting coordination with attentive personal and household administration. Key Responsibilities Financial Administration & Oversight: Maintain accurate financial records, manage transaction categorisations, and execute regular reconciliations to ensure complete financial clarity for the estate. Accounting Coordination: Act as the primary liaison for accounting matters, preparing necessary documentation, managing invoices, tracking accounts payable/receivable, and coordinating directly with external accountants or tax practitioners. Personal Administrative Support: Oversee complex diary management, manage correspondence, handle travel arrangements, and execute ad-hoc administrative tasks to streamline the Principal's professional and personal schedule. Household & Estate Assistance: Coordinate household logistics, liaise with domestic service providers, manage utility accounts, and oversee maintenance schedules to ensure the smooth continuous operation of private properties. Requirements Must be permanently based in Cape Town, Western Cape. Proven experience tracking financial records, handling bookkeeping workflows, or working within a family office, high-net-worth individual (HNWI) environment, or executive support capacity . Minimum of 5 years of experience handling finance-related administration or executive assistant duties . Outstanding organisational aptitude, strict adherence to confidentiality, strong attention to numbers, and the ability to work independently with minimal supervision. Prior professional experience working within the investment and finance sector. A relevant certification or diploma in Administration, Bookkeeping, or Finance . Experience coordinating household logistics or estate management workflows. Required Software Skills: Xero Microsoft Excel Microsoft Office Microsoft SharePoint Google Docs Benefits 2-3 hours a day Remote (With the prerequisite of being based in Cape Town for localized context and occasional requirements).