HR Operations Specialist

Category: People & Culture Country/Region: PL Location: We are looking for an HR Operations Specialist who thrives in a structured role and is passionate about bringing consistency and quality to HR processes. You are confident working across borders and eager to support in creating an efficient service delivery. About the job In this role, you will support our local HR Operations teams across Europe by ensuring the consistent and efficient execution of key HR processes. You will play a central part in strengthening quality and harmonization across our documentation, templates, and systems, contributing to both daily HR operations and broader global improvement initiatives. Key responsibilities include: Providing daily operational support with onboarding, contract management, employee changes, and offboarding in our HR system (SAP SuccessFactors) Preparing employment document accurately and on time for our European Orifarm entities Assisting local HR teams and payroll providers by delivering relevant data and documentation Maintaining and enhancing checklists, SOPs, and work instructions to ensure operational consistency Participating in global rollouts and continuous improvement projects related to HR operations You will report to the Head of HR Operations and Compensation & Benefits. Who are you? You bring a minimum of 3 years' experience in HR Operations or administrative roles within an international setting. You are structured, dependable, and thrive as a trusted point of contact. With strong communication skills, you enjoy working across functions and countries . We expect you to have: Solid knowledge of core HR processes such as onboarding, contract management, and offboarding Fluency in English (spoken and written); any other European languages is a plus A proactive mindset with strong attention to quality and detail Hands-on experience with HRIS systems, preferably SAP SuccessFactors Who are we? You will join a collaborative international HR team working closely with local HR colleagues across several countries. Our team is known for its helpfulness, precision, and commitment to supporting our business in a consistent and high-quality way. We balance structure with openness and have a strong focus on continuous improvement and shared learning. We offer: Full-time employment contract Annual bonus Life insurance Private medical care Sports card PPK Hybrid work model Flexible working hours Job Location Warsaw office located at Inflancka 4A. We promote work life flexibility and as part of that it is possible to work from home 2 days a week. Why should you work for Orifarm? At Orifarm, we know that our growth comes from the development of our employees. We are an ambitious organization with an entrepreneurial culture celebrating can-do attitudes, smarts, and hearts. Our secret to success? Valuing how different skill sets join forces to make our journey happen. You will experience a work environment characterized by flexibility and a strong commitment to work-life balance, understanding that the best results come from satisfied and well-supported employees. Our international setting offers great opportunities for growth and career advancement. We also prioritize social events and gatherings to connect and engage with each other. We regard our feedback culture as a fundamental element in the individual employee's opportunities for learning and development. When we have good results, every employee, is part of our bonus scheme. About Orifarm Everyone should have access to modern medicine. High costs or lack of access to pharmaceuticals should never impact our possibility to receive treatment or relief and live a healthy life. At Orifarm, we aim to bring healthy days by making modern healthcare a better deal for the people and the societies we serve. Working towards our vision, we create access to affordable, high-quality pharmaceuticals and healthcare products by challenging markets and always seeking new opportunities. With our core values paving the way, we always act responsibly and constantly with our customers at the center of our attention. And everything we do is driven by our sole purpose: For as many as possible, as healthy a day as possible. Our history goes back to 1994 when Orifarm was founded in Denmark by Hans and Birgitte Bøgh-Sørensen. Since then, Orifarm has grown from a small nine-person company into an international company operating globally in 15 countries. Today, Orifarm is Europe's largest parallel importer of pharmaceuticals and Denmark's largest supplier of pharmaceuticals, with more than 2,300 employees. We encourage everyone to apply At Orifarm, we welcome people from all backgrounds, recognizing that the best outcomes come from a diverse and inclusive work environment. Our commitment is to create an environment where different perspectives and skills drive innovation and contribute to a sustainable future. By creating such an environment, we are confident that we can achieve better results together. Need further information? If you have any questions about the position, please contact Director, Head of HR Operations Thomas Bech Hansen on telephone +45 53 68 78 31. We are often looking for new employees to help us grow and therefore, we may have other interesting opportunities for you. Follow us on LinkedIn to receive updates on our business activities and job opportunities: https://www.linkedin.com/feed/ . Alternatively, if we do not have any vacant positions that match your interests at this time, we encourage you to submit your resume to our talent pool, from which we continuously select candidates: https://careers.orifarm.com/lp/TalentPool/28c5a1691eef5fd4/ . Application deadline ASAP