Executive Operations Coordinator (020-767)

Looking for Philippines-based candidates

Job Role: Executive Operations Coordinator

Compensation range: $2,000-$2,300 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with EST hours (4 hours overlap, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: “Taking Action Today for a Better Tomorrow.” We were founded out of frustration and a commitment to change in the face of the gender pay gap. We are inspired by the daily impact we make, supporting our audience of tens of thousands professionals in obtaining pay raises, promotions, and financial security.

Role Overview: This role provides high-level administrative and operational support to ensure smooth day-to-day business activities. The role goes beyond traditional admin support — it requires someone senior, highly proactive, and comfortable taking full ownership in an evolving environment where priorities shift quickly.

Key Responsibilities:

• Answering emails and making travel arrangements.
• Organizing and scheduling our Founder's week in Google Calendar, ensuring no meeting clashes.
• Arranging Zoom meetings to facilitate seamless communication.
• Providing clear and polite communication to our customers via email.
• Sending out our engaging weekly email newsletter.
• Utilizing LinkedIn to create impactful leads lists.
• Updating our website to maintain an engaging online presence.

Required Skills and Qualifications:

• At least over 2 years remote experience in an Executive Operations, Operations Coordinator role, ideally within a startup or small team (under 10 people)
• Strong communication skills with a professional tone, plus solid experience managing inboxes, calendars (Google Calendar), and scheduling across stakeholders
• Highly organized and adaptable, with proven ability to handle research, dashboards, newsletters, and website updates (WordPress/Webflow) in a fast-paced environment
• Proficient with tools like Zoom, Slack, Notion, and LinkedIn for coordination and lead generation; familiarity with email marketing tools is a plus
• Tech-savvy with strong interest in AI productivity tools (e.g., Claude, Projects, Cowork, similar platforms); automation/workflow tools such as n8n, Zapier, Make, or similar is a strong bonus
• Reliable, proactive, and detail-oriented, with fast internet, ability to overlap at least 3-4 hours with EST, and willingness to complete assessments and live task screening for a long-term role (2+ years)

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Why Should You Apply for This Job?

• Long-Term Career Growth: We believe in investing in your growth as we work together to achieve our vision.
• Work-Life Balance and Benefits: We value the well-being of our team members. After an initial trial period, you will enjoy the perks of paid vacation and a benefits budget.
• Impactful and Empowered Team: Join our small, all-female team of passionate individuals dedicated to leaving a positive impact on the world.
• Flexibility and Autonomy: This is a remote position, offering the freedom to work from anywhere and flexible work hours.
• Training and Collaboration: You will connect with global colleagues daily on Slack, fostering collaboration and knowledge-sharing.
• Thought Leaders and Feminist Insights: Expand your perspectives and learn from globally respected thought leaders and feminists involved in our programming.