Executive Assistant, Operations and Scheduling - Key Accounts (Remote)

Job Description This is a position within Haldren and not with one of its clients. This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through. Key Responsibilities • Own inbox triage and stakeholder communication to protect executive focus time • Maintain meeting cadence and ensure decisions and next steps are documented • Manage complex calendars, meeting logistics, and travel coordination (as needed) • Maintain confidential records, contracts, and correspondence in shared systems • Coordinate candidate and client interviews with discretion and precision • Support process improvements for scheduling, document control, and executive workflows • Prepare agendas, briefing packs, and follow-up notes with clear action tracking Requirements • 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment • Advanced calendar management and executive-level coordination capability • Proficiency with office productivity tools and executive document formatting standards • Strong written and verbal communication skills in a professional services environment • High attention to detail, with consistent follow-through on deadlines and stakeholder expectations • Comfort working with confidential information and applying sound judgement • Ability to work effectively in a remote environment with disciplined time management Benefits • Salary range: 460,000 - 600,000 • Remote work arrangement (South Africa) • Opportunities for professional growth • Flat management structure with direct access to decision-makers. • Open communication environment. • Full medical coverage. Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes. To learn more about the firm and about our candidate services - please visit US Recruitment Agency, Executive Search & Talent Solutions