Executive Administrative Assistant

***All applications must be submitted in English

***Your resume should be written in English, and the interview process will be conducted in English.

***Looking for a long-term opportunity

NOTE: Clicking this link will take you to an external application portal designed for a quick and simple submission process :)

Title: EA/Admin support

Location: Remote (Canadian-based company)

Contract Type: Independent Contractor I Full-Time I Monday-Friday EST

Works Closely With: CEO, Founders, and managers

Monthly Compensation: (TBD - based on expectations)

Our client is a fast-growing media and advertising company that works with brands, agencies, and partners across digital out-of-home, and campaign execution. They are looking for a reliable and highly organized admin to provide full-time administrative support to their senior leadership team.

This person will help manage calendars, coordinate meetings, handle travel bookings, support meeting notes and follow-ups, and keep day-to-day admin tasks running smoothly.

Key Responsibilities:

• Manage calendars for senior leadership and coordinate internal and external meetings
• Book meetings, calls, and appointments across different time zones
• Prepare or collect meeting notes, follow-ups, and action items when needed
• Coordinate travel arrangements, including flights, hotels, and itineraries
• Support general administrative tasks and team coordination
• Assist with light financial/admin tasks when needed, such as organizing invoices, expenses, or payment details
• Keep communication organized and ensure important tasks do not fall through the cracks
• Provide support with marketing/admin tasks that Nina may assign or need help coordinating

Ideal Candidate:

• Strong organizational and communication skills
• Experience supporting executives or senior teams
• Comfortable managing calendars, bookings, and admin workflows
• Detail-oriented, proactive, and able to work independently
• Comfortable handling confidential information
• Experience with Google Workspace, Slack, and basic finance/admin tools
• Full professional proficiency in English