Legal Administrative Assistant Criminal Practice

JOB DUCK IS HIRING A LEGAL ADMINISTRATIVE ASSISTANT CRIMINAL PRACTICE

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Role Overview

We are seeking a highly organized and proactive Legal Administrative Assistant to support a fast-paced criminal defense practice. In this role, you will play a key part in managing client intake, coordinating case-related activities, and ensuring smooth day-to-day operations. You will regularly interact with clients who may be navigating stressful situations, requiring a calm, patient, and professional approach. This position offers the opportunity to contribute meaningfully by assisting in case preparation, managing communications, and helping maintain efficient workflows. The ideal candidate thrives in dynamic environments, brings a thoughtful approach to problem-solving, and is confident in offering ideas to improve processes.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Organizing and maintaining case files and discovery documentation
• Supporting ongoing client communication, including SMS follow-ups and updates
• Preparing and assisting with filing standard legal documents such as notices of appearance and discovery requests
• Assisting with electronic discovery review and organizing case-related materials
• Managing calendar scheduling and appointment coordination
• Coordinating travel logistics related to legal cases
• Scheduling client meetings, including coordinating arrangements for individuals both in and out of custody
• Managing client intake processes and maintaining clear communication with prospective and current clients

What We’re Looking For:

• At least one year of experience as a legal assistant, or in a legal support role
• Experience in a U.S. law firm environment preferred
• Experience supporting criminal defense matters is a plus
• Ability to handle sensitive client interactions with professionalism and composure
• Strong organizational and multitasking abilities
• Ability to provide suggestions and contribute to process improvements
• Bilingual proficiency
• Excellent written and verbal communication skills
• Strong attention to detail and organization
• Ability to manage multiple tasks and priorities effectively
• Emotional intelligence and the ability to remain composed in stressful situations
• Professional and client-focused mindset
• Proactive and solution-oriented approach
• Ability to receive and provide feedback constructively
• Self-motivated with a strong sense of accountability
• Adaptability in a dynamic work environment
• Strong interpersonal skills when handling client interactions
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• Referral bonuses.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.