Talent Acquisition Operations Specialist

Qualifications 2–4 years of experience in talent acquisition coordination, recruiting operations, HR support, or shared services roles. Must have an experience with US recruitment. Proven success managing end-to-end recruiting logistics, including scheduling, documentation, and onboarding coordination. Strong organizational skills with the ability to manage multiple priorities across business units and time zones. Demonstrated ability to anticipate roadblocks, proactively solve problems, and ensure process continuity. Excellent communication and interpersonal skills, comfortable working with recruiters, hiring managers, candidates, and shared services teams. Experience with applicant tracking systems (ATS) Paylocity or similar preferred. Proficient with tools such as Excel/Sheets, and calendar management platforms. High level of professionalism, discretion, and attention to detail, especially when working with sensitive or confidential information. A team-first mindset with a commitment to delivering excellent stakeholder experiences. Familiarity with compliance-related hiring workflows, background checks, and documentation standards is a plus. Note : Must be willing to work on the graveyard shift Must be willing to work onsite for the first 2 months (Tuesday-Friday onsite, Monday work from home) at 15 Poinsettia, E. Rodriguez Quezon City After 2 months, the set-up would be hybrid (2x a week onsite) Primary Task Coordinate and schedule interviews across functions, time zones, and business units. Act as the primary logistics contact for candidates and internal stakeholders as needed during the hiring process Assist with reference checks, background screening, documentation and workflows. Ensure compliance with candidate records and pipeline tracking in the ATS. Partner with hiring teams and recruiters to ensure interview readiness and feedback flow. Coordinate onboarding handoffs with local HR and IT to ensure day-one readiness. Support job posting, requisition tracking, and sourcing activity where needed. Assist manager in rolling out processes, tools, and standards across the business. Monitor upcoming tasks, anticipate potential issues, and take initiative to prevent delays. Identify areas for improvement and recommend enhancements to improve speed, consistency, and candidate experience. Other duties as directed. Offer Long-term/full-time position Competitive pay is at 45,000 gross + 13th Month pay Pay begins on day 1 of training Benefits, such as: Enjoy benefits valued at 324,000 pesos annually HMO Coverage: Medicard with ₱200,000 Maximum Benefit Limit, Private Room Plan plus one (1) approved dependent at ₱100,000 Maximum Benefit Limit Loyalty Investment Fund: We set aside savings for you—withdraw after 5 years, with more perks at your 10th year. Pag-IBIG MP2 Savings Program: Where the company will contribute monthly to your MP2 account! Memorial Plan Coverage: St. Peter Memorial Plan granted after regularization Work-life balance benefit: 15 annual paid leaves for regular employees to rest, recharge, and enjoy personal time. Attendance and performance-based incentives: Get up to 142,000 pesos worth of performance-based incentives annually Perfect Attendance KPI Superstars Shoutout Incentive Referral Incentive QA Rockstar C3 Champions Client Obs Incentive Quarterly In-person Team-Buildings Annual Company Outing - A yearly team adventure to unwind and celebrate together Annual Year-End Party - A fun-filled party capped with exciting grand raffle giveaways! Annual Performance Review - Performance-based reviews with opportunities for pay raises. Annual Sports Fest - Show your team spirit and compete in fun games and tournaments! 13th-month pay - Guaranteed additional month’s salary every year. Government-mandated benefits: SSS PhilHealth PAG-IBIG Career Advancement Opportunities