Senior Project Officer

Unijobs on behalf of our public sector client have a requirement for a suitably skilled Senior Project Officer to join their team. The duration of this post is 12 months initially with possible extensions thereafter. Flexible/Remote Working will apply – The successful candidate must be able to attend client sites for meetings and workshops as required.

Working 35 hours per week, the successful candidate will be employed as an agency employee and will be paid an hourly rate of €31.70 per hour based on an annualised salary of €57,898. You will accrue 30 days annual leave per year and paid Bank Holidays.

Roles & Responsibilities

• Liaising with senior management within the OHR Programme, updating Senior Management on relevant correspondence / issues / matters arising relevant to the OHR Programme leadership.
• Preparation of replies to written correspondence in an appropriate and timely manner.
• Monitor correspondence that requires feedback or information and follow up as required.
• Ensuring all documentation is issued/received and prepared/reviewed for meetings in a timely manner
• Collection, collation and analysis of data and information and, as required, preparation of reports and briefings.
• Provide support in producing information, reports and presentations by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
• Provide project management support to internal team to plan and organise its strategic and operational plan.
• Responsible for the monitoring and co-ordinating of end-to-end processes to ensure requests for recourses are aligned with the overall OHR’s programme of work.
• Responsible for business process mapping, co-ordination, development and revision under direction of Senior Management
• Co-ordination and monitoring of the OHR Programme’s Performance Management process in line with client policies and procedures under the direction of Senior Management.
• Co-ordinate and support Programme leadership in relation to internal controls monitoring, including RAID log and change control process and national reporting requirements
• Development of Standard Operating Procedures (SOPs). Liaising closely with colleagues across the OHR Programme to gather information and ensure data accuracy, the person will be responsible for analysing data, supporting evidence-based decision making and continued improvements.
• Create, co-ordinate and manage an effective structure to monitor ongoing programmes of work and assignments providing update reports as required.
• Make appropriate use of technology to advance the quality and efficiency of service provision.

Qualifications & Experience:

• PRINCE2 qualification or similar qualification or sufficient understanding and experience in implementing project management methodologies as relevant to the role.
• Strong organisational skills to prioritise tasks and manage resources efficiently.
• Excellent time management to meet deadlines consistently.
• Ability to manage multiple tasks and work effectively under pressure.
• Experience of supporting concurrent, multiple work packages
• A track record successfully supporting the delivery of projects and programmes within an organisation, preferably (but not necessarily) for a Public Sector Organisation.
• Experience of analysing and collating large volumes of data and producing summary reports using MS Excel or similar tools.
• Experience of working in a busy work environment including experience of working collaboratively with multiple internal and external stakeholders.
• Experience of professional writing including the creation of documents such as letters, Parliamentary Questions (PQs) responses, preparation of minutes of meetings, development of Standard Operating Procedure’s (SOPS), policies and procedures etc. as relevant to the role

Skills, Competencies and/or Knowledge:

• Demonstrates knowledge and experience relevant to the role as per the duties & responsibilities, eligibility criteria and post specific requirements of the role
• Maximise the use of ICT, demonstrating excellent computer skills particularly Microsoft Office, Outlook etc.
• Experience of providing project management support (in healthcare environment preferred but not essential)
• Knowledge and experience of interrogating data and presenting information in a variety of formats e.g. presentations and reports
• Demonstrates responsibility and accountability for the timely delivery of agreed objectives.
• Demonstrate strong planning & organising skills including structuring and organising own workload and that of others for the delivery of agreed objectives.
• Demonstrate good problem solving, analytical and decision-making skills.
• Practices and promotes a strong focus on delivering high quality customer service for internal and external customers and an awareness and appreciation of the service user.
• Proactively identifies areas for improvement and develops practical solutions for their implementation.
• Embraces and promotes the change agenda, supporting others through change and effectively seeing it through.
• Demonstrate flexibility and initiative during challenging times and an ability to persevere despite setbacks.
• Demonstrate numeracy skills, an ability to analyse and evaluate information, considering a range of critical factors in making effective decisions. Recognises when it is appropriate to refer decisions to a higher level of management.
• Demonstrate initiative in the resolution of complex issues / problem solving and proactively develop new proposals and recommend solutions.
• Ability to make sound decisions with a well-reasoned rationale and to stand by these as appropriate.
• Demonstrate an ability to work as part of the team in establishing a shared sense of purpose and unity.
• The ability to work with the team to facilitate high performance, developing clear and realistic objectives.
• Demonstrates leadership; creating a team spirit, leading by example, coaching and supporting individuals to facilitate high performance and staff development.
• Demonstrate a commitment to promoting a culture of involvement and consultation within the team, welcoming contributions from others.
• Demonstrate excellent communication and interpersonal skills including the ability to present information in a clear, concise and confident manner (verbally and written).
• Demonstrate the ability to influence people and events and the ability to build and maintain relationships with a variety of stakeholders to assist in performing the role.
• Demonstrate commitment to regular two-way communication across functions and levels, ensuring that messages are clearly understood.
• Adequately identifies, manages and reports on risk within area of responsibility
• Demonstrate ability to work within a team showing flexibility and willingness to adapt.
• Self-starter with a demonstrable willingness to take on responsibility.

*Applicants must be eligible to work in Ireland at the time of application*

*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role*

Unijobs is an equal opportunities employer