About The Role
We are seeking a highly detail-oriented Real Estate Compliance & Transaction Coordinator to support our growing U.S.-based real estate compliance operations. This role is responsible for managing transactions from contract to close, ensuring all files meet compliance standards, deadlines are tracked, and documentation is complete and audit-ready.
This is a fast-paced, process-driven role requiring strong organizational skills, proactive communication, and the ability to manage multiple transactions simultaneously.
Key Responsibilities Transaction Management
Manage real estate transactions from intake through closing and post-close
Create and maintain organized transaction files in the system
Track and manage multiple files at various stages
Compliance Review
Review contracts, disclosures, and addenda for accuracy and completeness
Ensure all required signatures, dates, and documents are collected
Identify and follow up on missing or incorrect documentation
Maintain compliance checklists for each file
Deadline & Timeline Tracking
Monitor key contract deadlines (inspection, financing, appraisal, closing, etc.)
Send reminders and proactively follow up with agents and stakeholders
Escalate potential delays or compliance risks
Communication & Coordination
Act as liaison between agents, lenders, title companies, and internal teams
Provide clear updates on file status and outstanding items
Ensure timely resolution of compliance conditions
Pre-Close & Post-Close
Conduct final compliance audit prior to closing
Ensure all documents are complete and accurate
Finalize files post-closing for compliance and archival
Required Qualifications
1–3+ years of experience in real estate transaction coordination, compliance, or administrative support
Strong attention to detail and accuracy
Excellent written and verbal English communication skills
Ability to manage high volumes of work and meet deadlines
Highly organized with strong follow-up skills
Preferred Qualifications
Experience with real estate transaction platforms (e.g., Dotloop, SkySlope, or similar) [zipform especially]
Familiarity with U.S. real estate contracts and closing processes [NJ especially]
Experience supporting U.S.-based real estate teams
Technical Requirements
Reliable high-speed internet connection
Quiet, professional remote work environment
Proficiency in Google Workspace or Microsoft Office
What Success Looks Like
Files are complete, accurate, and approved with minimal revisions
Deadlines are consistently met without escalation
Agents receive proactive, clear communication
Transactions move smoothly from contract to close
Why Join Us
- Work with a fast-growing U.S. real estate compliance team
- Long-term, stable remote opportunity
- Process-driven environment with clear expectations
- Opportunity to grow within operations and compliance