About this role
Fully remote role (South Africa-based) Working hours: 10:00am – 6:00pm Sydney time (1:00am – 9:00am South African time) 40 hours per week Contract role Role Purpose Support the day-to-day operations of a growing buyer’s agency by handling admin, coordination, and communication tasks so the lead agent can stay focused on strategy, sourcing, and clients. This is a detail-heavy, execution role. If systems, follow-ups, and keeping plates spinning is your thing — you’ll thrive here. Key Responsibilities Administration & Operations Managing and organising invoicing General CRM administration and data upkeep Building & Pest (B&P) administration Conveyancer coordination and admin Sending exchanged contracts to brokers Managing emails and inbox triage Organising and sending client merch packs Transaction & Deal Support Organising pre-settlement inspections Requesting and managing rental appraisals Liaising with property managers Coordinating communication with trades Supporting post-exchange and pre-settlement processes Client & Stakeholder Communication Day-to-day client communications Liaising with agents when required Managing ongoing deal-related correspondence Acting as a professional point of contact across transactions Scheduling & Logistics Calendar management Coordinating travel arrangements Keeping key dates, deadlines, and follow-ups on track Market & Research Support Preparing Comparative Market Analyses (CMA) Assisting with admin tasks linked to deal evaluation and reporting What This Role Is (And Isn’t) This is not a sales role This is not a sourcing or strategy role This is a systems, process, and execution role You are the glue that holds transactions together Ideal Candidate Traits Highly organised and detail-oriented Comfortable juggling multiple deals at once Clear, professional communicator Proactive — doesn’t wait to be told twice Strong follow-through and accountability