Payroll Specialist

Business: Hiab Job Function: Human Resources Location: Apply by: -- Country/Region: BG Hiab is the pioneer in smart and sustainable on road load handling solutions. We believe in more than just work — we believe in making a difference for our customers to building a better tomorrow. Say Hi! to your next challenge — explore the opportunity and apply below! Your mission The Payroll Specialist is responsible for the seamless execution of the North American payroll operations, acting as the subject matter expert for tax withholdings, benefit deductions, and regulatory compliance, maintaining the integrity of our compensation systems. To execute end-to-end payroll operations, ensuring all employees are paid accurately and on time. Based in Sofia, Bulgaria , you will join a global People Services team, operating in a hybrid working model with international stakeholders. Standard working hours are 09:00 - 18:00 EET, with a flexible schedule of approximately five late shifts per month (13:00 - 22:00 EET) to ensure effective alignment across regions. Key responsibilities Process multiple weekly/bi-weekly and monthly payrolls for the North American legal entities. Update, maintain and ensure accuracy of relevant payroll related information across multiple databases. Prepare timesheet information for upload as necessary. Review accuracy of payroll deductions and withholdings. Initiate corrective action when necessary. Prepare and distribute reports from the HRIS/payroll system as needed. Review payroll summary reports for accuracy. Handle accruals for 401k and PTO, as required by current business model. Prepare tax reconciliation - including appropriate year end balancing for tax purposes, bank reconciliation, general ledger preparation and benefit billing between legal entities. Communicate effectively to all levels of the organization. Process payroll tickets and employees’ inquires via ServiceNow platform in accordance to agreed SLAs. What we are looking for Education: Bachelor’s or Master’s degree in Accounting, Economics, Business Administration or equivalent. Experience: Minimum 3 years of payroll and HR experience. Minimum 2 years multi-state or global payroll environment, preferably US market. Experience with union contracts. Skills: Technical proficiency in Google Workspace, HRIS, Payroll, and Time & Attendance systems. Full professional fluency in English for effective business communication. Spanish and French language skills are considered an advantage. Competencies & desired behaviour: Strong analytical, problem solving and organisational skills. Ability to work under pressure to strict deadlines. Collaborative mindset with the ability to work across teams and departments. Ability to work on own initiative and be pro-active, with a can-do attitude. Demonstrated ability to work with remote teams. Continuous improvement mindset. Eager to actively contribute to our Employees First culture. Safety First mindset. What we offer You’ll join a global People Services team that lives by our "Employees First" culture. At Hiab, we believe in a culture of trust, openness, and continuous improvement - where your ideas matter, and your growth is our shared success. You’ll have the autonomy to drive process improvements, lead complex operation and make a strategic impact that goes far beyond the numbers. Our benefits include Flexible Work: Hybrid model with work-from-anywhere freedom in Bulgaria and occasional visits to our Sofia office, 5 minutes from the metro. Career Growth : Advance in an international environment with tailored Individual Development Plans, mentorship programs, and professional training courses. Work-Life Balance: Enjoy 25 days of paid annual vacation to rest, recharge, and spend time away from work. Health & Wellness: Comprehensive extended health insurance and an optional Multisport card to support your active lifestyle. Financial Perks: Performance bonuses, referral rewards, monthly food vouchers, and a dedicated transportation allowance. Culture & Family: Enjoy frequent, diverse corporate events tailored to all interests, plus a special newborn gift package for your growing family Ready to apply? If you are interested, please submit your application and CV in English. #LI-HYBRID We Are Hiab Hiab (Nasdaq Helsinki: HIAB) is a leading provider of smart and sustainable on road load-handling solutions, committed to delivering the best customer experience every day with the most engaged people and partners. As the industry pioneer, Hiab continues to make on road load-handling smarter, safer and more sustainable to build a better tomorrow. www.hiabgroup.com Job Segment: Payroll, Compliance, Accounting, HR, HRIS, Finance, Legal, Human Resources