Description
Overview
“We will go wherever we are needed and do whatever comes to hand.”
-
Ballington & Maud Booth, Founders
Volunteers of America
(VOA) is a faith-based, nationwide nonprofit organization dedicated to helping those in need rebuild their lives and reach their full potential. The VOA network includes more than 16,000 full-time professionals empowering 1.5 million people annually through our 29 affiliates in 46 states. We provide hundreds of service programs, including those for seniors and people with disabilities, those experiencing homelessness, and those recovering from addiction. VOA is one of the nation’s most comprehensive human services charities, offering programs for communities, individuals and families.
VOA is seeking a
Operations Support
Intern
to support the Office of the Chief Operating Officer (COO). This supporting role offers the selected candidate an exciting opportunity to be responsible for driving operational and execution excellence within the office of a C-Suite executive. This position offers tangible work experience in a collaborative environment where the person in this role will receive personalized training & development opportunities to gain core skills for launching and accelerating a professional career. The purpose of this position is to mentor and develop talented individuals with strong leadership potential, strive for excellence, moxie and level of commitment to continuous learning and strategic thinking capability.
This position is part-time (up to 29 hours per week)
The position extends the opportunity for a fully remote work schedule
The internship is unpaid, however, a stipend is provided
Primary Responsibilities
:
The COO is an architect, instigator and change champion for the organization and understands how roles & functions (marketing, sales, finance, HR, technology) work in concert to deliver on the mission of the company. In this supporting role, the selected candidate will...
Support day-to-day administrative tasks such as data entry, surveys, filing, Quadient expenses and reimbursement processing, filing & documentation for overall operational efficiency
Conduct research and due diligence in support of major project-related initiatives and strategies
Plan & host cultural and fun office activities
Participate in structured learning opportunities aimed at providing a comprehensive understanding of operational processes within VOA. Engage in training sessions and workshops designed to enhance skills relevant to administrative support
Assist departmental staff members in their tasks, allowing exposure to various operational facets while working closely under their guidance. This involves shadowing team members, providing assistance where needed, and learning from their expertise
Collaborate with the team to identify areas for process enhancement or optimization; Engage in discussions, offer insights, and contribute ideas to streamline administrative workflows for increased efficiency
Support ongoing projects within the Operations department by providing administrative assistance, organizing project-related documents, and ensuring seamless communication among team members involved
Assist in maintaining communication channels within the department, including responding to inquiries, drafting emails, and updating internal documents or databases
Required Knowledge, Skills & Abilities
:
A natural self-starter with the ability to drive projects along and achieve results in a virtual and complex work environment
A proactive questioner and contributor who wants to make an impact
Enthusiasm to learn leadership, influencing, communication, advocacy and collaboration
Eagerness to learn project management, business acumen and critical analytical skills
Zeal to learn how to promote positive change through innovation and creativity
Knowledge and skills in Microsoft applications, Google Suite and other web-based apps
Passion for making the world a better place
Commitment to inclusive and collaborative team culture; geographic/cultural knowledge and/or experience
Ability to prioritize, multi-task, stay organized and meet deadlines
Qualifications
:
Physical Capabilities:
Lifting: Requires lifting materials up to 10 lbs.
Ability to stand or sit at a computer for prolonged periods
Working Conditions:
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function
This position will take place primarily in an office setting
Other Duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Education and Experience:
Applicants seeking a degree in Business Administration - or a related field - are encouraged to apply
Currently enrolled in a Bachelor’s degree program
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
VOA is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Volunteers of America does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status or on any other basis prohibited by applicable law.