OpenET - Project & Operations Coordinator

Job Description This is a remote position. Project & Operations Coordinator Type: Full-Time, Exempt Location: Remote with occasional travel Reports To: Program Manager, Stakeholder Engagement & Project Delivery What We’re Looking For We are seeking a highly organized, proactive, and adaptable Project & Operations Coordinator to support project coordination, operational systems, outreach and communications, and administrative follow-through across multiple initiatives. This role is ideal for someone who enjoys helping teams stay organized and effective in a collaborative environment and is comfortable working across Google Workspace, spreadsheets, Slack, Zoom, and related collaboration tools. The ideal candidate is dependable, resourceful, and detail-oriented. They anticipate needs, follow through consistently, and notice gaps before they become problems. They are comfortable managing multiple priorities and stepping into new tasks with curiosity and confidence. Who We Are OpenET empowers water management from local to global scales by delivering transparent, scientifically rigorous satellite-based evapotranspiration (ET) data. The OpenET Consortium partnership of scientists and researchers includes leading national experts in remote sensing of ET, cloud computing, web design, and water resources and policy. The OpenET nonprofit is the operational and strategic backbone of OpenET. Our staff is tasked with ensuring the reliability and expansion of OpenET data and impact. Who You Are Thrives in a small, mission-driven organization with a tight-knit, remote team. Adaptive, resourceful, and comfortable managing multiple priorities in a fast-moving environment with minimal oversight. Confident in supporting both general operations and project management. Comfortable leading external engagements with contractors and vendors. Capable of supporting outreach, communications, and stakeholder-facing materials in a collaborative environment. Brings positive energy, professionalism, and a creative solutions-oriented mindset. What You’ll Do Project & Program Coordination Coordinate internal and external meetings (project partners, consultants, contractors, funders, and other external stakeholders), including scheduling, agendas, notes, action items, and follow-up communication. Track project timelines, deliverables, reporting deadlines, outreach objectives, and recurring priorities to support timely execution across initiatives. Support development, maintenance, and distribution of progress reports, meeting materials, and other internal and external resources. Support development and coordination of outreach campaigns, presentations, and communications materials. Maintain organizational calendars, planning systems, submission tracking, and supporting documentation for grants and projects. Support special projects and cross-functional initiatives as organizational priorities evolve. Operations & Administrative Support Manage support email requests and day-to-day operational coordination across the organization. Support contract execution workflows, including review, signatures, and administrative follow-through. Coordinate staff travel expense processing, reimbursements, and receipt management. Track organizational subscriptions, software tools, shared accounts, password systems, two-factor authentication processes, and recurring operational expenses. Support board and leadership administration, including preparation of materials, scheduling, and coordination of logistics. Identify and help resolve administrative and operational process gaps to support organizational continuity and efficiency. Documentation & Systems Management Maintain project, contract, outreach, and operational tracking systems, spreadsheets, records, and reporting tools. Organize and maintain shared Google Drive systems, templates, files, and operational resources. Develop, document, and maintain internal operational policies, procedures, and workflow standards. Recommend and implement workflow and process improvements to strengthen organizational efficiency, consistency, and collaboration. Requirements What You’ll Bring Required 2–4 years of experience in operations coordination, administrative support, project coordination, project management, or communications. An advanced degree may be substituted for experience. Strong technical proficiency with Google Workspace, spreadsheets, Slack, Zoom, and related collaboration tools. Exceptional organizational skills and attention to detail. Demonstrated honesty and integrity. Proactive and clear written communication skills. Self-starter with strong follow-through and problem-solving ability. Preferred Bachelor’s or Advanced Degree Experience in marketing, branding, communications, and outreach. Experience with QuickBooks and basic project management software tools. Experience supporting small businesses, nonprofits, or startup operations. Interest in water resources management and climate resilience.Experience working in a mission-driven organization or fast-paced startup environment. Benefits Compensation Salary range: $65,000–$75,000 annually. Benefits: Competitive health benefits, paid holidays, paid vacation and sick leave, 401k with up to 5% employer match contribution, flexible schedule and remote work arrangements How to Apply Please submit application materials. Materials should include a cover letter outlining your qualifications with file name format ( First_Last_CoverLetter_OpenET_2026 ) and a resume or CV with file name format ( First_Last_Resume_OpenET_2026 ). Please respond to the following questions in a brief written statement (no more than 400 words). Save and submit your response as a separate document using the file name format: ( First_Last_Example_OpenET_2026) . What interests you most about this position and the opportunity to work at a small, mission-driven organization like OpenET? Tell us about a situation where you identified a problem or gap in a process and took initiative to improve it. What actions did you take and what was the outcome? This role requires strong communication and collaboration in a remote work environment. How do you stay organized, responsive, and connected while working across teams and priorities remotely? Equal Opportunity Employer OpenET is an Equal Opportunity Employer. We do not discriminate on the basis of any protected status. All employment is decided based on qualifications, merit, and organizational need.