Office Assistance (f/m/d)

Office Assistance (f/m/d) Take ownership of front office operations - from visitor management and meetings to invoices, supplies and administrative support across the organization Apply now HSH Chemie is the No. 1 Chemical Distributor in Central and Eastern Europe, with over 35 years of expertise and a strong presence across 14 office locations in CEE. We're proud to be a leader in the chemical industry throughout this region. Our headquarters in Hamburg, Germany, oversees the strategic management and planning for our entire European team. Our "HSH Chemie family" comprises more than 300 dedicated employees. As a 100% family-owned company, we place a high priority on values like unity, loyalty, trust, and reliability. At HSH Chemie, we pride ourselves on innovation and are dedicated to continuous, sustainable growth. Therefore, we are always on the lookout for new talents who share our values and our vision, who want to develop personally as well as professionally and share the unique, entrepreneurial spirit of our HSH Chemie Group. Now, to strengthen our team, we are looking for a Office Assistance (f/m/d) Your responsibilities: Ensure the smooth day-to-day operation of the reception area Coordinate reception activities – welcome and register visitors, handle phone calls, emails, internal and external communication, and information flow Provide support during meetings (refreshments, preparation of meeting rooms) Manage incoming and outgoing mail and courier service Keep track of office supplies as well as refreshments and beverages (inventory, ordering, organization, storage) Check and enter incoming invoices into the system, record receipts for company card expenses Arrange business trips, maintain related records and attendance Provide administrative support to the HR department Assist with organizing company events and travel arrangements Your profile: Minimum secondary education (high school diploma) Previous experience is not required – suitable for graduates Fluent Czech and English (both written and spoken) Professional appearance and excellent communication skills Independent, reliable, flexible, with a positive attitude and team spirit Strong organizational and time-management skills with the ability to structure tasks efficiently, prioritize workloads, and meet deadlines Solid technical proficiency, particularly in MS Office (Word, Excel, PowerPoint, Outlook) Our offer to you : If you're seeking a supportive and appreciative team that values individual differences and strengths, HSH Chemie may be the right place for you. As a family-run company, we offer long-term cooperation with flat hierarchies and short decision-making processes, ensuring efficient and dynamic workflows. Our "HSH Chemie family" working model provides flexible work, along with numerous other benefits: Independent work, wide range of activities Background of a stable international company based in Prague Strong interest in transitioning this position into an indefinite contract based on mutual fit Interesting and varied job content Necessary tools for the job (mobile phone, laptop) 4 weeks of vacation in first year of employment, 5 week of vacation after the first year 3 additional days of sick leave per year Contribution equivalent to an annual public transport pass after one year of employment Edenred meal card worth CZK 150/day Contribution to a multisport card Have we caught your interest? Then please send your application to Eva Sacco. Department Office Management Locations Czech Republic Remote status Hybrid Company HSH Chemie Experience Level Searched Career Starter, Junior, Midlevel Working Time Full-Time Type of Contract Limited / Finite Contract Czech Republic