Merchandising Admin Assistant

Merchandising Admin Assistant ABOUT RIXO A rail of vintage dresses. A London flat. Two best friends who wanted to build the brand they couldn't find. That was 2015. Today, RIXO is six stores across London, New York, and Ireland, known for original hand-painted prints, bias-cut silhouettes, and sizing up to a UK 26. We design for every woman, every occasion, every body. The pieces are meant to be worn, loved, and kept. ROLE OVERVIEW RIXO is looking for a Merchandising Admin Assistant to ensure our stock is in the right place and on the time to support our exciting company growth. Reporting to the Merchandising Manager, this is an exciting opportunity for a passionate and dynamic individual looking to start their career in merchandising in a fast-growing business. The ideal candidate for this role will be dynamic, organised, and enthusiastic about driving sales opportunities through optimising inventory availability and control. You will work closely with the production and wholesale teams to oversee all intake across our wholesale and direct channels and then decide where best to allocate it to once it arrives. KEY RESPONSBILITIES Trade Reporting Running weekly trade packs and updating the merch team on topline numbers. Develop an excellent working knowledge of our stock management system to ensure planning/trading is managed accurately ensuring full visibility of stock and delivery dates. Attend weekly trade meetings and regular store visits to build a clear understanding of the stock requirements of each store to support allocations. Intake Oversee all stock intake into both our UK and Belgian DC ensuring stock arrives on time. Raise all purchase orders accurately and distribute to suppliers. Attend weekly production updates with suppliers and ensure any changes to delivery dates are updated in the relevant systems and stakeholders are updated. Approve all deliveries to leave suppliers and arrange the most suitable freight method to bring the stock into the business. Manages Self and Others Support and share best practice and knowledge with the rest of the merchandising dept and wider business. Key point of contact for any queries regarding stock availability and intake throughout the business. ABOUT YOU Resilient, adaptable and confident working in a fast ‑ paced environment. Highly organised with strong attention to detail. Seeks opportunities and initiates own development Strong numerical and analytical skills with confidence working with spreadsheets and data. Passionate about fashion, retail, and understanding customer buying behaviour. Able to prioritise multiple tasks Comfortable working with systems and learning new tools quickly. Why RIXO? Hybrid working: three days on-site each week. 25 days annual leave plus bank holidays. Generous staff discount across all RIXO collections plus early access to sample sales before anyone else. Team socials that actually happen. We celebrate the work and the people behind it. Enhanced maternity and paternity leave designed around real life, not policy minimums. Health cash plan to cover the everyday stuff: opticians, physio, dental. The things that add up. Department Buying & Merchandising Locations Head Office Remote status Hybrid About RIXO It all began in 2015, in the university living room of best friends Henrietta Rix and Orlagh McCloskey. “We became best friends over our love of vintage, and we saw a gap in the market for vintage-inspired styles with flattering fits for the modern woman. Nine years later, our philosophy has stayed the same, and we are so proud to now be dressing women all over the world.” With a focus on empowering women, we are proud to offer extended sizing and a petite range. RIXO is designed to make the wearer feel their best, irrespective of age, size, nationality or occasion. Founded in 2015 Co-workers 112