Jr. Executive Assistant

Who We Are Manay CPA is a global, full-service accounting and advisory firm headquartered in Atlanta, GA. With over 20 years of experience and a diverse team across 4 continents, we proudly support individuals, entrepreneurs, and businesses of all sizes. Our services include business formation, accounting, tax, payroll, audit, and HR solutions—delivered with a personalized, relationship-first approach. We partner with clients at every stage of their journey, helping them navigate the complexities of business and finance with confidence. Recognized as a Top 100 Small Business by the U.S. Chamber of Commerce and a Top 25 Small Business of the Year by the COBB Chamber for four consecutive years, we’re trusted by both local and international clients. Our CEO, Burcu Bree Manay, was also named one of the Top 50 Women in Accounting for her leadership and impact in the field. At Manay CPA, your growth is our purpose. Join a team where innovation, integrity, and global collaboration drive real success. 👉 Learn more at www.manaycpa.com We are looking for a motivated and detail-oriented Jr. Executive & Personal Assistant to join our team. This is a great opportunity for someone early in their career who is eager to grow within a fast-paced and dynamic environment. While prior experience in a similar role is a plus, what matters most to us is your drive, reliability, and willingness to learn. You will support our CEO & Partners across both professional and personal matters, gaining hands-on exposure to executive operations from day one. Requirements Bachelor's Degree in related fields (recent graduates are welcome) Experience in a professional setting is a plus — backgrounds in executive/personal assistance, administration, program coordination, event planning, or communications are especially welcomed, though internships, part-time roles, volunteer coordination, or relevant academic projects all count. Proficiency in Microsoft Word, Excel, Outlook Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English! Positive and team player personality This is a full-time Remote Position A dedicated office room/space is required Given the nature of executive support, work outside of regular business hours may be required. The ideal candidate must be flexible . Work hours will be based on US TIME ZONES (EST) If you are motivated to learn, grow, and take on new challenges, we encourage you to apply — even if you don't tick every box. We value potential, attitude, and commitment just as much as experience. Behaviors for Success Results-Oriented & Ownership Takes ownership of responsibilities and follows through on commitments. Demonstrates a strong sense of urgency, proactively identifies solutions, and consistently delivers high-quality results. Attention to Detail Produces accurate, thorough, and well-organized work. Carefully reviews information, identifies errors before submission, and maintains a high standard of quality in all deliverables. Follow-Through & Accountability Effectively manages tasks, action items, and deadlines from initiation to completion. Proactively follows up with stakeholders, communicates progress and potential risks, and takes accountability for outcomes. Problem Solving & Continuous Improvement Approaches challenges with a positive, solution-focused mindset. Sees obstacles as opportunities to improve processes, enhance efficiency, and contribute to organizational success. Communication Communicates clearly, professionally, and effectively both verbally and in writing. Adapts communication style to different audiences, facilitates productive discussions, and confidently delivers both routine and sensitive messages when required. Adaptability Thrives in a dynamic, fast-paced environment. Remains flexible and effective when priorities shift, deadlines change, or new challenges arise. Service & Partnership Mindset Builds strong working relationships and earns the trust of leaders and stakeholders. Anticipates needs, provides exceptional support, and aligns work with business priorities. Collaboration & Teamwork Works effectively with colleagues across all levels of the organization. Contributes positively to team goals, fosters strong relationships, and supports a collaborative work environment. Discretion & Confidentiality Exercises sound judgment when handling sensitive information. Maintains strict confidentiality, protects company information, and demonstrates professionalism and integrity in all interactions. Responsibilities This position will be providing core support functions for our CEO & Partners heavily on personal and business level . Provides administrative support for the Executive Leadership Team across both professional and personal matters. Manages daily and weekly activities, both as a team and independently with a high degree of discretion and autonomy. Personal and Business Calendar & Meeting management—sets/changes/confirms appointments, registers for/rsvp to events, protects blocks of time for work, manages personal appointments and lifestyle commitments, proactively monitors and balances out external commitments across the workweek. Travel and logistics coordination—books travel and lodging as needed; provides directions, traffic estimates/travel time, and parking details; regularly tabulates and reconciles mileage for reporting. Appointment readiness—proactive in preparation of materials to take to meetings, ensures readiness for both business and personal appointments, post-meeting support for action items and other follow-ups. Provides reminders and prioritization of tasks across professional and personal commitments. Manages email inboxes as well as CEO's and Partners' LinkedIn accounts and update contact lists when necessary - including writing, proofreading, and sending emails. Screen, answer, and return phone calls/WhatsApp/text messages for both business and personal matters in a professional manner. Maintains client information on the CRM system. Performs administrative functions such as ordering department supplies, arranging for equipment repairs, and servicing equipment, including seeking proper authorization for items requiring prior approval for both office and personal needs when applicable. Assists with food orders, luncheon planning, and planning of other business-related meetings and personal or ad-hoc executive demands as requested. Performs other clerical duties such as filing, photocopying, scanning, faxing, tracking, and archiving while maintaining a meticulous online filing system. Prepares documents, letters, presentations, and other communication materials for internal distribution, types and spell-checks documents, creates graphs and other displays. Contributes to team effort by accomplishing related results as needed. Prepares, checks and processes expense reports/client documents including personal expense reporting when required. At slow times, may focus primarily on data entry. Assist other departments as needed. We Offer USD base salary based on experience Fully remote work anywhere in Turkey A collaborative culture with a strong sense of belonging Excellent on-going training Paid vacation and holidays Growth opportunities As an international company, we kindly request that you add your English resume/CV to your application. Applicants who do not provide an English resume/CV may not be considered. Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. You can reach our Applicant Data Protection Policy through this link: https://www.manaycpa.com/tr/hakkimizda/kariyer/calisan-adayi-kvkk/