We are seeking a partner to manage junior-level, process-driven operational tasks currently performed by Talent Assistants and Coordinators. You will serve as the operational engine handling brand outreach, deal tracking, scheduling, research, and contract support.
This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded in pod workflows, working primarily with a senior pod manager who will provide direction and training.
A. Outreach & Deal Support
Send outbound brand outreach (target: ~10–15/day per operator)
Conduct follow-ups (2–3x) with brands who have not responded
Maintain brand and talent pipelines daily (Affinity, CreatorIQ, internal)
Support deal operations (tracking campaigns, deliverables, brand spend)
Assist with invoicing processes
Respond to inbound RFPs and brand inquiries
Support contract workflows (redlining, version tracking, storage)
B. Scheduling & Administrative Support
Manage scheduling for creators, brand calls, and internal pod meetings
Book and coordinate travel
Manage inboxes (filtering, templated replies, follow-ups)
Order milestone gifts and maintain gifting workflows
Support content calendar maintenance (upload scheduling, reminders)
C. Research & Data Operations
Build brand outreach lists and vertical-specific targeting data
Pull social media and content performance analytics
Update CRM tools (Affinity, CreatorIQ)
Update internal rosters, creator profiles, and deal tracking sheets
Support talent scouting (basic research, deck prep)
D. General Back-Office Support
Attend internal meetings to take notes and provide summaries
Produce daily/weekly status reports for pods
Handle file management, data entry, and organization