Job Overview
Plan A Technologies is looking for a highly systematic, detail-oriented, and forward-thinking HR Specialist to serve as a strategic anchor for the organization. This multidisciplinary role bridges the gap between operational governance and internal corporate culture.
This position safeguards the integrity of day-to-day HR workflows, driving end-to-end employee lifecycle logistics, maintaining rigorous data compliance, executing internal audits, and ensuring the corporate asset optimization. On the other hand, the role has a creative catalyst for internal engagement, designing initiatives that cultivate a continuous learning environment and stimulate cross-functional collaboration.
This position requires an analytical performance, dedicated to strict data confidentiality and procedural precision, who simultaneously possesses the creative acumen necessary to design and elevate employee experience initiatives.
Please note: you must have at least 4+ years of experience as an HR Specialist to be considered for this role.
JOB RESPONSIBILITY
- HR Operations, Administration & Compliance (60%)
- Maintain accurate, up-to-date, and highly confidential employee records, contracts, and personnel files.
- Coordinate the provisioning, tracking, and return of company assets during the onboarding and offboarding phases.
- Conduct new employee orientations, clearly explaining company policies, outlining available benefits packages, and ensuring a seamless first-day operational setup.
- Maintain accurate databases of hardware and software licenses assigned to the team members, collaborating with IT and Operations to troubleshoot equipment issues, order replacements, and manage operational budgets.
- Draft, update, and implement workplace policies, equipment usage, and fringe benefits, enforcing internal controls to guarantee HR policies are applied consistently and safely across all departments.
- Conduct periodic internal audits of personnel files, data inputs, and benefit enrollments to correct discrepancies and maintain data integrity.
- Create and deliver crystal-clear, step-by-step administrative guidelines and documentation for team members regarding company processes and logistics.
- Leverage service provider capabilities to improve efficiency while simultaneously ensuring risks are managed and business performance is maximized
- Acting as a liaison and resource with team members relations, working closely with management to resolve concerns/issues
- Internal Activities & Community Driving (40%)
- Actively own, plan, and promote internal activities, workshops, and knowledge-sharing sessions to boost team engagement.
- Source interesting industry topics and encourage internal experts to speak or lead internal learning sessions.
- Introduce fresh, creative ideas to make company activities engaging, fun, and highly attended (e.g., creating catchy announcements, choosing interactive formats, and gathering feedback).
- Provide regular updates to internal business partners and HR executives on the overall status of services.
- Assisting with communicating/revising internal policies, practices, and procedures.
Experience
- 4+ years of experience as HR specialist with focus on operational tasks.
- Advanced proficiency in Google Sheets / Excel for data tracking and reporting.
- Strong hands-on experience with Applicant Tracking Systems (ATS).
- Previous experience managing inventory, asset logistics, or general office procurement.
- Experience coordinating training sessions and engagement activities.
- Ability to collaborate with other departments to support organizational goals and initiatives .
- Ability to work effectively in a fast-paced, team-oriented environment.
- Strong customer service orientation.
- Hyper-Organized & Detail-Oriented: A natural tendency to double-check details, keep flawless records, and ensure tasks never drop through the cracks.
- Ability to explain complex workflows or policies simply and clearly, combined with the knack for writing engaging copy to promote events internally.
- Capacity to look beyond rigid checklists, analyze unique operational requests, map out execution steps, and think creatively when launching new community events.
- Analytical Approach: A "think first, act second" mindset, with the ability to thoroughly analyze a situation, map out logistics, and deliver polished guidelines.
- Ownership & Proactivity: A self-starting attitude that actively identifies gaps in processes or opportunities for team events and takes decisive action.
- Proven ability to handle multiple tasks and projects simultaneously.
- Excellent verbal and written English communication skills.
- Excellent organizational, problem-solving, and analytical abilities.
- Outstanding communication and interpersonal skills.
- Initiative and drive to do great things.
About The Company/Benefits
Plan A Technologies is an American software development and technology advisory firm that brings top-tier engineering talent to clients around the world. Our software engineers tackle custom product development projects, staff augmentation, major integrations and upgrades, and much more. The team is far more hands-on than the giant outsourcing shops, but still big enough to handle major enterprise clients.
Read more about us here: www.PlanAtechnologies.com .
Location: Work From Home 100% of the time, or come in to one of our global offices. Up to you.
Great colleagues and an upbeat work environment: You'll join an excellent team of supportive engineers and project managers who work hard but don't ever compete with each other.
Benefits: Vacation, Brand New Laptop, and More: You’ll get a generous vacation schedule and other goodies.
If this sounds like you, we'd love to hear from you!