Executive Assistant to CEO

Executive Assistant to CEO What you will be doing: The Executive Administrator to the Chief Executive Officer (CEO) serves as a highly trusted partner responsible for ensuring the effective operation of the CEO’s office. This role provides high-level administrative, operational, and coordination support while helping the CEO stay focused on strategic priorities, key relationships, and enterprise objectives. The Executive Administrator manages complex calendars, meeting logistics, communications, travel, and follow-up activities with a high degree of professionalism, judgment, and discretion. A critical dimension of this position is building strong, productive relationships with executive assistants and administrative leaders across the organization, as well as key executive assistants supporting leaders at member hospitals and strategic suppliers. Through proactive coordination, clear communication, and consistent follow-through, the Executive Administrator helps align schedules, facilitate executive-level interactions, and ensure a seamless experience across a complex network of internal and external stakeholders. The ideal candidate is exceptionally organized, highly responsive, and comfortable operating in a fast-paced environment with frequent changes and competing priorities. This person is a relationship-builder who can work seamlessly across executive offices, establish credibility quickly, and represent the CEO’s office with professionalism and sound judgment. Success in this role requires discretion, attention to detail, strong follow-through, and a proactive mindset that anticipates needs before they arise. Ideal candidate has experience working with a CEO(s) and strong network and relationships with healthcare executive admins. Key Responsibilities Executive Support – 70% Provide direct support to the Chief Executive Officer, President and Chairman of the Board, including complex calendar management and prioritization Serve as a central coordination point for the CEO’s office, ensuring timely communication, preparation, and follow-up for internal and external engagements. Handle highly confidential and sensitive information with the utmost discretion and integrity. Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO’s office operating efficiently. Prepare briefing materials, agendas, presentations, and background information to support the CEO’s meetings, decisions, and stakeholder interactions. Coordinate logistics for board meetings, executive leadership meetings, strategic planning sessions, offsites, and external events as assigned. Draft, review, and manage correspondence, communications, and other materials on behalf of the CEO with accuracy, professionalism, and sound judgment. Handle highly confidential and sensitive information with the utmost discretion and integrity. Anticipate needs, identify potential conflicts or gaps, and proactively resolve issues to keep the CEO’s office operating efficiently. Manage travel, ensuring seamless logistics and detailed itineraries Provide direct support for expense management including accurate capture of billable expenses and compliance with firm policies Serve as a delegate or proxy relative to various approvals and workday tasks, vendor invoice processing, etc. Prepare meeting materials, agendas, and follow-up documentation Obtain and organize information for use in conferences, speeches, and reports Partner closely with executive assistants across the organization to coordinate executive schedules, leadership meetings, enterprise initiatives, and special events. Build and maintain effective working relationships with key executive assistants at member hospitals and supplier organizations to support executive-level collaboration and meeting execution. Operational Excellence – 30% Maintain an elevated level of professionalism and confidentiality in all interactions Ensure timely and accurate follow-through on client and stakeholder needs Support special projects and company-wide initiatives Drive operational excellence for the CEO’s office by developing, standardizing, and continuously improving administrative processes, meeting workflows, and communication practices. Identify process gaps, bottlenecks, and coordination challenges, and implement practical solutions to improve responsiveness, accuracy, and overall effectiveness. Support the development of tools, templates, and administrative best practices that strengthen collaboration across executive assistants within the enterprise, member hospitals, and key external partners. ​Required Qualifications Work Experience: Years of Applicable Experience - 5 or more years Education: High School Diploma or GED (Required) Preferred Qualifications Skills: Significant experience supporting C-suite leaders, preferably in a complex, matrixed, or healthcare-related organization. Demonstrated ability to partner effectively with executive assistants, senior leaders, and external stakeholders in a highly professional environment. Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and competing demands with accuracy and composure. Excellent written and verbal communication skills, including the ability to draft polished executive correspondence and presentation materials. Strong judgment, discretion, and ability to manage confidential information appropriately. Advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel. Strong interpersonal skills and a collaborative, service-oriented approach. Ability to work independently, anticipate needs, and solve problems proactively. Experience coordinating across internal teams and external partner organizations is strongly preferred. Experience with Workday or similar ERP systems preferred Exceptional organizational, project management, and critical thinking skills Elevated level of discretion and ability to manage confidential information Collaborative, adaptable, and service-oriented mindset Efficient calendar and travel coordination with minimal conflicts or errors Experience: 10+ years of progressive administrative experience Experience supporting senior executives in professional services (healthcare preferred) Proven ability to manage multiple high-priority responsibilities in a fast-paced environment Education: Bachelor's degree preferred Additional Job Requirements: Remain in a stationary position for prolonged periods of time Be adaptive and change priorities quickly; meet deadlines Attention to detail Operate computer programs and software Ability to communicate effectively with audiences in person and in electronic formats . Day-to-day contact with others (co-workers and/or the public) Making independent decisions Ability to work in a collaborative business environment in close quarters with peers and varying interruptions Working Conditions: Remote Travel Requirements: Travel 1-20% within the US Physical Demands: Sedentary: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves remaining stationary most of the time. Jobs are sedentary if movement is required only occasionally, and all other sedentary criteria are met. Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier’s internal salary range for this role is $90,000 - $150,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges. Qualified full-time and part-time employees also receive access to the following benefits: Health, dental, vision, life and disability insurance 401k retirement program Paid time off Participation in Premier’s employee incentive plans Tuition reimbursement and professional development opportunities Premier at a glance: Granted World's Most Ethical Companies, Ethisphere, 2008-2026 Named U.S. News & World Report, Best Companies to Work For (2023, 2024, 2025) Accredited by Forbes: America’s Best Management Consulting Firms 2024-2025 Given Modern Healthcare Best in Business Awards: Consultants- Healthcare Management Awarded Cigna Workforce Designation Gold Level Recipient (2016,2017,2019,2020,2021,2022,2023,2025) For a listing of all of our awards, please visit the Awards and Recognition section on our company website. Employees receive: Perks and discounts Access to on-site and online exercise classes Premier is looking for smart, agile individuals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people. Premier is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, sex, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status (e.g., status as a Vietnam Era veteran, disabled veteran, special disabled veteran, Armed Forces Serviced Medal veteran, recently separated veteran, or other protected veteran) disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply. EEO / AA / Disabled / Protected Veteran Employer. Premier also provides reasonable accommodations to qualified individuals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to [email protected] or contact Premier Recruiting at 704.357.0022. Personal Information submitted will be processed in accordance with Premier's Employee and Job Applicant Privacy Notice , which includes additional information about your privacy rights.