Event Coordinator

Event Coordinator We’re a millennial-run, industry-leading association and event management agency helping not-for-profit associations and corporate clients all over the world. JOIN THE #REDSQUAD We usually respond within a week Position Closing Date: June 15, 2026 Number of Positions: One (1) What is Redstone? Redstone is the largest Association Management Company in Canada. Our vibrant team provides administrative, financial, marketing, and event services for not-for-profit associations all over the world. As a rapidly growing agency, we’re big on career growth and development, investing in our team to help them thrive. Here, you’ll take on real responsibility, tackle exciting challenges, and have the freedom to make a meaningful impact on our clients’ organizations. The scale and scope of what we do might just surprise you, and with the dynamic pace of change, we stay sharp, agile, and always open to new ideas. Sound like your kind of place? Keep reading… 🤞 Your Role in Our Journey: As an Event Coordinator, you will play a key role in delivering seamless event experiences by coordinating essential planning and execution tasks. Reporting to the Manager of Event Services, you will be responsible for managing registration and delegate communications, coordinating speakers and sponsors, and supporting event planning tasks and onsite event execution. Your ability to stay organized, communicate effectively, and manage multiple priorities will ensure that all event elements run smoothly from start to finish. How you’ll do it: Event Coordination & Registration Support Lead the setup of registration platforms and track ticket sales, ensuring a smooth registration experience for attendees. Respond promptly and thoughtfully to attendee inquiries via phone or email, guiding them through the registration process. Draft and update communications to guests, ensuring all event details are clear and up-to-date. Event Planning & Logistics Support Contribute to the planning of successful events by assisting with concept development, timeline creation, budgeting, vendor sourcing, speaker coordination, sponsor coordination and data analysis. Ensure all aspects of event planning are aligned and executed effectively, contributing to the smooth progression of each event. On-Site Event Execution & Post-Event Support Provide hands-on support during event execution, ensuring smooth setup and a seamless program for both clients and guests. Launch post-event surveys, collect and analyze feedback, and update reports, scorecards, and trackers with final event information. Support the event wrap-up process to ensure clients have a thorough overview of event success and areas for improvement. You’ll thrive in this role if: You have a Bachelor’s degree or diploma in Event Management, Hospitality, Business, Communications, Not-for-Profit Management, or a related field. You have 0-2+ years of relevant, full-scope event planning experience which includes planning, executing, and delivering complex, large scale, high attendee conferences and events. Serious bonus points if: You have experience working at an agency, not-for-profit, or association management company. You are bilingual in English / French. Compensation Expectations for this Role: We believe in fair, transparent, and growth-focused compensation. Our salary bands are designed to ensure equity across roles (and internally), with most new hires starting at the lower end to allow room for development and progression. That said, we recognize and reward experience – strong, seasoned candidates may start higher within the band. Starting Salary: $52,500 - $63,000 Benefits include: Health, drug, dental, and vision benefits. Employer-paid life insurance. Paid sick days, personal days, and wellness days. Paid time off between Christmas and New Year’s. Redstone life and culture: At Redstone, our culture is built on trust, collaboration, and growth. We empower our team to take ownership of their work, develop their skills, and contribute meaningfully to client success. We value innovation and connection—fostering an inclusive, professional environment where every voice is heard, and every idea is welcomed. Our “Core Four” values—People, Trust, Impact, and Extra Mile—guide how we work, grow, and deliver excellence for our clients. Why choose us? We provide each employee the freedom to work when they are most productive and we understand the need to have a work-life blend, because we have that need too. Here are just a few more reasons to work at Redstone: Flexible working hours Hybrid work environment with expectation of 1 day in-office per week Opportunities for professional development through conferences, workshops, and certifications Opportunities to travel for client events and activations. Team initiatives and company events that encourage collaboration and engagemen t Be yourself. We like it that way: At Redstone, we are committed to creating an inclusive, equitable, and accessible workplace where everyone feels valued and supported. We believe that diversity, equity, inclusion, and belonging strengthen both our culture and the work we deliver for clients. We actively seek to build a team that reflects the diverse communities we serve. If you require accommodations at any stage of the hiring process, please let us know—we are happy to assist. Department Events Team Role Event Coordinator Locations Toronto, ON Remote status Hybrid Yearly salary CAD52,500 - CAD63,000 Employment type Full-time Toronto, ON Our Vibe At Redstone, our culture is rooted in trust, growth, and connection. We believe in empowering our team members to take ownership of their work, make meaningful contributions, and drive impactful results. We challenge one another to unlock our full potential, exploring the edges of our skill sets while providing the support and resources needed to grow. This culture of continuous learning ensures that every challenge is an opportunity to excel and contribute to our shared success. And finally, we are people-focused . We’re committed to fostering a positive, inclusive , and sociable environment where every voice is heard, and every individual feels valued. At Redstone, our activities and socials are designed to build a connected, supportive community . We focus on intentional, inclusive events that foster genuine connections and creativity.