EA to General Manager

We’re Hiring: EA to General Manager Philippines | PHP 35,000 - 50,000 per month | Full-Time At OX Tools, we’re not just about tools, we’re about building something bigger. At OX Tools, our vision is to bring the strength of the OX to every tradesperson through passion, design, and relentless pursuit of innovation. Our tools are instinctively recognised as Tough, Dynamic, Different and so are our people. The Role: We are seeking a highly organised, proactive, and confident Executive Assistant to the General Manager. This role combines high-level executive support with selective office and operational coordination to enable the effective, professional and efficient running of the business. Acting as a trusted partner to the General Manager, the EA will manage complex diaries, support high-quality meetings and governance and ensure clear communication, prioritisation and follow through across key activities. This role is ideally suited to someone who thrives in a fast paced environment, demonstrates sound judgement and attention to detail and takes ownership for delivering outcomes with pace and discretion. Key Responsibilities: What you’ll do: Executive & General Manager Support • Provide comprehensive diary and calendar management, ensuring effective prioritisation and preparation. • Arrange and manage national and international travel. • Act as the first point of contact for the General Manager, handling calls, emails, and correspondence professionally and efficiently. • Schedule and coordinate meetings, conference calls, and appointments, ensuring clear communication of arrangements. Meeting & Action Management • Coordinate and facilitate internal meetings, including preparation of agendas and presentations. • Take accurate minutes and produce concise meeting notes with clear actions, owners, and deadlines. • Track agreed actions, follow up on progress, and escalate issues where required to ensure completion. • Maintain oversight of key meeting calendars and governance rhythms. Calendar & Email Management • Manage inbox correspondence, flagging priorities and drafting or responding where appropriate. • Ensure scheduling is efficient, conflicts are minimised, and time is protected for priorities. Reporting & Presentations • Prepare professional PowerPoint presentations, executive reports, and meeting materials. • Use data visualisation and formatting best practice to improve clarity and impact. Data, Reporting & Insights • Collect, organise, and analyse data to support executive decision-making. • Produce clear, accurate reports with practical insights and recommendations. Stakeholder & Communication Management • Act as a liaison between executives and internal and external stakeholders. • Draft correspondence, reports, and meeting documentation aligned to executive priorities. Confidentiality & Compliance • Handle sensitive business and personal information with the highest level of discretion. • Ensure compliance with company policies and information security standards. Events, Office & Operational Support • Plan and coordinate logistics for meetings, events, and travel. • Support office operations to ensure a well-organised, professional, and welcoming environment. • Assist with administrative tasks, document management, and ad hoc projects as required. Technology, Process Improvement & Problem Solving • Leverage technology and systems to improve efficiency and executive productivity. • Identify inefficiencies and proactively implement process improvements. • Anticipate issues, resolve problems quickly, and propose practical solutions. KPI’s: • Diaries, meetings, and deadlines are effectively managed and consistently met. • The General Manager’s schedule enables focus on priorities and preparedness. • Meeting actions are tracked, completed, or escalated in a timely manner. • Communication is clear, professional, and responsive. • Administrative work is accurate, thorough, and reliable. • Support contributes to better meeting outcomes and stronger internal communication. What we’re looking for: Skills/Experience: • Proven experience in a Personal Assistant, Executive Assistant, or senior administrative role. • Excellent communication, interpersonal, and organisational skills. • Strong attention to detail with the ability to juggle multiple tasks and priorities calmly. • Confident in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams or Zoom desirable. • Discreet and trustworthy with sensitive information. • A proactive mindset and the ability to work both independently and collaboratively. Desirable: • Experience supporting senior leadership within a fast-paced SME or global organisation. • Experience preparing formal documents, board packs, or professional presentation decks. • Knowledge of meeting governance, action tracking or project coordination is a plus. What’s in it for you? • The opportunity to be part of a growing, ambitious global brand • The chance to grow and develop within the business • 10 days annual leave + 5 days sick leave + birthday + volunteer leave • A vibrant, supportive team culture We live by three attributes: Humble, Hungry, People Smart. We work as One Team, put the Customer First, and challenge ourselves to innovate every day. If you’re ready to grow with us and bring your energy, creativity, and teamwork, we’d love to hear from you. Apply now and join a brand that’s shaping the future of tools. #ConstructionCareers #PHJobs #TeamOX #NowHiring #ToolsForTrades