Contracts Administrator

Contracts Administrator (Legal Operations, CLM & Contract Lifecycle Management) Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a detail-oriented and process-driven Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through execution, renewals, compliance tracking, and reporting. This role is critical to ensuring agreements move quickly, accurately, and compliantly across Legal, Procurement, Finance, Sales, Security, and Executive teams. You’ll own: Contract workflows Redlining & approvals CLM/repository management Renewals & obligations tracking Compliance documentation Reporting & audit readiness This is an ideal role for someone who thrives in structured, high-volume environments and enjoys building scalable systems, workflows, and operational discipline. What You’ll Own Contract Lifecycle Management (CLM) Manage contracts from: Intake Drafting Review Approval Execution Storage Renewals Reporting Ensure contracts are: Accurate Compliant Fully executed Searchable Audit-ready Contract Drafting, Review & Redlining Draft and manage: NDAs DPAs SOWs MSAs Vendor Agreements Order Forms Partner/Reseller Agreements Redline agreements using: Microsoft Word Track Changes Escalate non-standard legal risks involving: Indemnification Limitation of liability IP ownership Data privacy/security Termination clauses SLA deviations Maintain detailed: Deviations logs Approval records Contract history Approvals & Governance Coordinate approvals across: Legal Finance Procurement Security InfoSec Executives Ensure: Commercial terms align with pricing Vendor onboarding documentation is complete Compliance requirements are satisfied Verify supporting documents such as: W-9s Insurance certificates (COIs) Banking forms Compliance attestations Execution & Repository Management Manage e-signature workflows using: DocuSign Adobe Sign Verify: Signer authority Signature blocks Execution completeness Store agreements inside: Ironclad Icertis Agiloft ContractWorks Conga SharePoint Maintain complete metadata including: Contract value Term dates Renewals Jurisdiction Privacy/security addenda Renewals, Obligations & Compliance Track: Renewal deadlines Notice periods Pricing triggers Deliverables Contract obligations Send proactive reminders to stakeholders before deadlines occur. Ensure adherence to: GDPR CCPA HIPAA PCI-DSS SOX requirements where applicable Maintain audit-ready approval and execution records. Reporting & Operational Improvements Build dashboards and reports covering: Contract cycle times SLA adherence Renewals pipeline Deviations tracking Standard vs non-standard agreements Improve: CLM workflows Templates Clause libraries Approval routing Self-service agreements Help scale legal operations through automation and documentation improvements. What We’re Looking For Required Experience & Skills 2+ years of: Contracts administration Legal operations Contract coordination Hands-on experience with: Ironclad Icertis Agiloft ContractWorks Conga SharePoint / Drive Strong proficiency with: Microsoft Word Track Changes Excel / Google Sheets PDF editing tools Understanding of: NDAs DPAs Indemnities IP clauses Confidentiality terms Limitation of liability SLAs Ideal Experience Exposure to: GDPR / CCPA HIPAA PCI-DSS Regulated environments Experience supporting: Buy-side & sell-side contracts Background in: Procurement Vendor risk Security questionnaires Experience managing: Templates Playbooks Clause libraries What Makes You a Great Fit Extremely detail-oriented and process-driven Strong organizational and follow-through skills Comfortable managing high-volume contract pipelines Strong communicator across multiple departments Able to identify risks, inconsistencies, and missing information quickly Naturally focused on building scalable systems and workflows What a Typical Day Looks Like Review and triage incoming contract requests Draft and redline agreements using approved templates Coordinate approvals with legal, finance, procurement, and security teams Manage e-signature workflows and finalize executed agreements Update CLM systems and maintain metadata accuracy Track renewals and send proactive reminders Generate reporting dashboards and improve workflows In short: You ensure contracts move smoothly from request to signature while maintaining compliance, accuracy, audit readiness, and operational efficiency. Success Metrics (KPIs) Contract cycle times completed within SLA Zero missed renewals or notice periods 100% repository completeness and metadata accuracy High percentage of agreements executed on standard terms Audit-ready documentation maintained at all times Improved efficiency through workflow optimization Why This Role Stands Out High ownership over legal and operational workflows Opportunity to improve and scale contract systems Work cross-functionally with Legal, Finance, Security, Sales, and Procurement Exposure to modern CLM platforms and enterprise contract operations Remote flexibility with structured operational processes Strong growth opportunity within legal operations and contract management Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Exercise: NDA redlining task Contract tracker exercise Client Interview Offer & Background Verification Apply Now If you: Thrive in detail-heavy operational environments Enjoy contract coordination and legal workflows Love building organized systems and scalable processes Can manage contracts accurately from intake to renewal This role is a strong fit for you.