Business Operations Specialist

At Varicent, we’re not just transforming the Sales Performance Management (SPM) market—we’re redefining how organizations achieve revenue success. Our cutting-edge SaaS solutions empower revenue leaders globally to design smarter go-to-market strategies, maximize seller performance, and unlock untapped potential. Varicent stands at the forefront of innovation, celebrated as a market leader in the 2025 Forrester Wave Report for SPM , 2023 Ventana Research Revenue Performance Management (RPM) Value Index , Gartner Peer Insights , 2024 Gartner SPM Market Guide , and G2. Our solutions are trusted by a diverse range of global industry leaders like T-Mobile, ServiceNow, Wawanesa Bank, Shaw Industries, Moody's, Stryker and hundreds more. Here’s why you’ll thrive at Varicent: Innovate with Purpose: Build impactful solutions for customers worldwide. Join Excellence: Work in a diverse, collaborative, and innovative team. Shape the Future: Lead in redefining revenue optimization. Grow Together: Unlock your potential in a supportive environment. Join us at Varicent—where your talent and ambition meet limitless opportunities for success! THE OPPORTUNITY The aim of our R&D Operations team is to ensure the smooth and efficient functioning of all operational, project, and cross-functional activities that support our product and engineering organization. This involves coordinating procurement, managing vendor relationships, tracking critical metrics, and driving compliance and governance programs. We work proactively across teams to remove friction, improve visibility, and ensure that processes are followed consistently — from daily cloud cost controls to weekly health metrics. Ultimately, we are dedicated to enabling our R&D teams to focus on delivery by handling the operational backbone that keeps everything running. THE TEAM Our R&D Operations team is looking for a talented Engineering Operations Specialist who will work closely with Development, QA, Support, Product, Finance, Legal, and external vendors. You will serve as a key connector across disciplines — gathering information, coordinating programs, tracking budgets, and ensuring nothing falls through the cracks. Your strong organizational skills, attention to detail, and ability to communicate across all levels of the organization will be critical to your success in this role. WHAT YOU'LL DO Cloud Cost Controls – Perform regular monitoring of R&D cloud spend; coordinate with R&D teams on individual spending overages; track the cost impact of new and ongoing projects; produce weekly cloud spend health reports. Procurement Coordination – Act as the coordination layer for procurement activities by aligning with procurement managers, legal, security, and R&D teams; manage timelines, facilitate communication, drive approvals, and support peer evaluation of vendor solutions to ensure well-rounded selection decisions. Internal Accounting & Vendor Management – Maintain tracking of different vendor products to ensure that renewals and usage align with our agreements, coordinate any billing related items vendors, and budget related items within the team Development Cycle Planning – Coordinate with Leaders to reorganize teams for each new development cycle; track project assignments and team compositions as they are finalized, and follow up with team leads to ensure squad buildouts and project selections are completed on time Frequent Reporting & Presentations – Maintain and update numerous source files used for weekly reporting, these will come from a variety of tools, teams, and processes, the end products will be used in presentations Meeting Coordination – Facilitate recurring weekly meetings for various internal groups; take and distribute meeting notes; update required tools such as slides, Monday.com, or equivalent platforms. Development Hours Logging – Work with Development leads to identify and track hours spent on innovation to create precise auditable records, these will be used for different financial reporting projects. Escalations Management – Intake escalations coming from Support, Sales, Services, and other internal teams; update and manage JIRA tickets escalated to the R&D team. Translation Coordination – Coordinate regular translation projects between the R&D and vendor Accessibility Compliance – Support client’s accessibility needs with Product Management, Compliance, R&D, and Vendors to produce necessary reports and coordinate product gaps. Security & Compliance – Coordinate with the Compliance team to ensure all outstanding training and security tests are completed across R&D teams. Review open-source tooling for compliance eligibility and direct product security escalations to the appropriate R&D team. People Programs & Events – Coordinate team events (large and small) including venue/vendor scheduling, catering, invitations, and on-site execution; ensure events run smoothly and that budgets and payments are properly arranged. WHAT YOU BRING 2–4 years of experience in an operations, project coordination, or business analyst role, preferably within a software or technology organization Strong organizational and time-management skills, with the ability to manage multiple concurrent workstreams Proven ability to coordinate cross-functionally across engineering, finance, legal, and vendor teams Experience working in or alongside Agile/Scrum development teams Strong verbal and written communication skills, including experience preparing management-level presentations and metric reports Experience with vendor management, procurement processes, and contract coordination Proficiency with JIRA for ticket tracking and project coordination Familiarity with cloud platforms (AWS, IBM, or Azure) at a conceptual level for cost monitoring purposes Advanced proficiency in Microsoft Excel, including pivot tables, charting and graphing, advanced formulas (e.g., XLOOKUP, INDEX/MATCH, array formulas), and data analytics techniques for deriving insights from operational datasets Strong proficiency in Microsoft PowerPoint, with the ability to build clear, visually compelling presentations Experience with project and work management platforms such as Monday.com, Asana, or equivalent tools for coordinating tasks and team workflows Working understanding of basic database querying concepts, including the ability to read and construct simple SQL SELECT queries for data retrieval and reporting purposes Foundational understanding of software development concepts, including the software development lifecycle (SDLC), version control, release cycles, and how development, QA, and operations teams interact within a product organization Education: Bachelor's degree in Business Administration, Operations Management, or a related field FIRST 30 DAYS: GETTING STARTED Be trained to execute Cloud Cost Controls, Procurement Coordination, Development Planning, and Reporting Focus on the four top objectives and complete with minimal support FIRST 60 DAYS: BUILDING MOMENTUM Understand the major tasks in the Operations role and able to complete them with minimal support Start to look for process improvement opportunities FIRST 90 DAYS: HITTING YOUR STRIDE Full autonomy of Operations role tasks, able to complete tasks independently and effectively Start executing on workflow improvements Note: This role requires employees to work within Eastern Standard Time (EST) business hours. While we are open to candidates from outside the EST time zone, please be prepared to adjust your working hours to align with this time zone. Flexibility will be essential to ensure seamless collaboration with the team and stakeholders. This position is fully remote , offering you the flexibility to work from anywhere. We embrace a results-driven work culture, focusing on performance and collaboration over location. As part of our team, you’ll have the opportunity to build a work-life balance that suits you, while staying connected with a diverse, global team through virtual tools and regular online communication. Whether you're working from home, a co-working space, or another location of your choice, we’re committed to supporting you with the resources and autonomy needed to succeed in a remote environment. 🍎 Benefits Market Leading Compensation Package. Wellness Programs to Support Health and Wellbeing. Working with the latest tools and technologies in a fast-paced environment. Remote Work Flexibility. Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance. Annual Time Off: Time off is provided in accordance with applicable legislative requirements. Global Connected Culture: Hubs in Romania, UK, US, Canada. Dynamic Work Culture: Thrive in our innovative and multicultural environment. Grow with Us: Continuous development opportunities. Varicent is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodation at any time during the recruitment process please email [email protected] Varicent is also committed to compliance with all fair employment practices regarding citizenship and immigration status. 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