Administrative Operator (Founders' Right Hand) – Kyiv-Based
ICONS of Real Estate | Remote from Kyiv, Ukraine (European Time Zone)
The Architecture of the RoleICONS of Real Estate is the undisputed #1 real estate podcast network on the planet. Our co-founders, Tomas and Kris, are driving rapid global growth from our primary European hubs in Valencia and Lisbon.
To sustain this velocity, we are intentionally looking to hire an elite Executive Assistant based in Kyiv, Ukraine. We know the incredible resilience, grit, and high professional standards that Ukrainian professionals bring to the table, and we want that unshakeable drive in our inner circle.
This is not a slow-paced, reactive support role. We need an assertive, detail-obsessed professional who can take extreme ownership of a diverse workload and actively protect the founders' time.
Your Direct DeliverablesYou will be the operational anchor of our leadership office, managing the critical financial, administrative, and recruitment systems that keep the business moving forward.
Core Areas of Impact:
- Executive Velocity: Take full command of incoming ad-hoc projects, handle high-priority daily tasks, and eliminate operational friction to fully support two very busy executives.
- Financial Integrity: Keep our financial engine pristine by managing monthly finances, tracking P&Ls, and executing payroll and payment processing accurately.
- Talent Sourcing: Act as the first line of defense for company growth—crafting job ads, filtering inbound candidates, and running sharp initial screening interviews.
- Workflow Command: Maintain absolute organization across schedules, follow-ups, and critical executive deliverables.
The DNA We Are Vetting ForWe have an incredibly low tolerance for mediocrity. To survive and scale within our culture, your work ethic must be exceptional and your focus absolute.
The Criteria:
- Location & Hours: Based in Kyiv (or within Ukraine) with full availability to work synchronous full-time hours on European Time.
- Communication Mastery: Absolute proficiency in written and spoken English. You must write crisp, professional emails and possess the confidence to handle phone calls on behalf of the founders.
- Digital Native: Advanced proficiency across the Google Ecosystem (Docs, Sheets, Drive, Calendar) to build and maintain clean digital workspaces.
- Extreme Execution: Hard-working, goal-oriented, and exceptional with task management—a natural talent for prioritizing a high volume of tasks without letting details drop.
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A Candid Truth About Our Culture: We move at a relentless speed. If you are looking for a comfortable, predictable position where you can coast or blend into the background, do not apply. A lazy person simply will not last here. But if you are hungry, disciplined, and want to run alongside world-class founders, this will be an incredibly rewarding playground.
The Upside- 100% Remote: Complete geographic freedom from your home base in Kyiv.
- Direct Access: Work shoulder-to-shoulder with the founders building a dominant global media network.
- Pure Meritocracy: A high-octane, zero-bureaucracy environment where high performance is recognized and heavily rewarded.
The Selection Protocol- Step 1: Watch this brief introductory video and meticulously follow the action steps detailed inside: https://somup.com/cOh3iGVVgip
- Step 2: Once you have fully completed the video's instructions, click Apply on this listing to advance to the next track.