Administrative Assistant

Administrative Assistant Administrative Assistant: join a global professional services firm to support two regional teams with calendar mastery, travel logistics, training ops, and confidential admin — grow with us. APPLY NOW! About Us At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. We are currently partnering with a prestigious global professional services firm, to find an exceptional administrative professional to support their expanding cross-border operations. Position Overview The Administrative Assistant will provide high-level, cross-functional administrative and clerical support on a fully remote, 40-hour-per-week basis. This specialized role features a strict split-week schedule dedicated entirely to supporting two critical regional arms: 3 Days per week: Dedicated support to the global Academy training division (including cross-border support for employees in the US, Canada, and various global markets). 2 Days per week: Direct administrative assistance to the Managing Partner for Southeast Asia (based in Singapore). This opportunity for a highly proactive, forward-thinking professional who stays on top of every detail, thrives in a fast-paced international corporate environment, and possesses the polished communication skills necessary to interface smoothly with regional executive leadership. Key Responsibilities 1. Managing Partner Support (2 Days / Week) Proactive Calendar Management: Own and drive calendar alignment for the Managing Partner for Southeast Asia, masterfully handling complex, multi-timezone cross-border scheduling and prioritizing agendas ahead of time. End-to-End Travel Coordination: Manage complex regional travel arrangements, including flight bookings, hotel accommodations, visa requirements, and detailed, foolproof itineraries. Expense & Billing Support: Take full responsibility for executive expense management, including meticulous receipt sorting, expense report preparation, and basic billing/invoice processing. Cross-Border Employee Support: Assist regional teams by providing administrative support to employees stationed across Cambodia, Malaysia, Thailand, Singapore, and various global markets. 2. Academy Team & Regional Operations Support (3 Days / Week) Training Coordination: Assist the Academy team with scheduling, tracking, and coordinating global training programs and learning modules. Resource Management: Prepare, format, and organize training materials, presentations, and digital resource kits. Virtual Events: Manage logistics for virtual training events, including digital room setups, calendar invitations, and attendee coordination. 3. Comprehensive Office Administration & Workflow Management Execute all day-to-day administrative and clerical tasks with high precision and efficiency to streamline cross-team operations in a remote setup. Oversee document control, data entry, and records management, ensuring strict confidentiality of sensitive corporate and client information. Draft, proofread, and format professional correspondence, reports, and internal communications. Qualifications & Job Requirements Education & Background Bachelor’s degree in Business Administration, Communications, International Relations, or a related field is preferred. Minimum 3–5 years of experience in an Executive Assistant, Secretary, or high-level administrative role within a multinational environment, BPO, or premium professional services firm. Technical Skills & Communication Command of the English Language: Exceptional verbal and written English communication skills are mandatory; must exhibit a polished professional image and elite corporate etiquette. Outstanding organizational and calendar management skills, with proven experience handling multi-time zone scheduling across Cambodia, Malaysia, Thailand, Singapore, and various global markets. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (MS Teams, Zoom). Must have a dedicated, reliable home office setup with high-speed internet suitable for full-time remote corporate work. Core Competencies & Personal Attributes Proactivity & Ownership: A serious, highly responsible, and self-motivated work ethic. We are looking for someone who stays on top of everything, anticipates executive and team needs, and acts before being asked. Adaptability: Exceptional ability to precisely split their work week (3 days for Academy Team / 2 days Managing Partner), smoothly transitioning priorities and maintaining momentum between both regional pillars. Discretion: High emotional intelligence with a strict adherence to corporate confidentiality and zero-trust data security principles. Preferred Advantages Regional Tracking: Prior experience directly supporting Singapore-based or regional cross-border executive leaders and employees. Industry Familiarity: Exposure to corporate training setups, wealth management, consulting, legal, or financial services industries. What We Offer 100% Fully Remote Work Setup . Work Schedule: 08:00 AM to 05:00 PM PHT | 40-hour workweek (Monday to Friday) Equipment Procurement: Work tools and devices are provided by the company. Global Exposure: Direct involvement with an elite, international professional services firm spanning major Western and Asian hubs. How to Apply To apply, please visit asiacruit.com or send your resume directly to [email protected] with the subject line: "Administrative Assistant – Henley Account – [Your Name]" Department Corporate Administration Role Administrative Assistant Remote status Fully Remote Employment type Full-time