Additional: For the position we are hiring, the role will primarily oversee AP and AR functions and will be aligned with an accountant-level position. We are currently in the process of implementing AI to handle portions of the AP workflow, with plans to expand its role to support more of both the AP and AR processes over time. At present, we process approximately 700 AP invoices per month. Initially, this position will be responsible for keying and coding AP invoices. Over time, the role will shift toward monitoring AI-processed invoices and processing any invoices that the AI cannot handle. In addition, the role will handle the AR process and support ad
Statement of Purpose: The Accounting Specialist plays a critical role in supporting the financial integrity and
operational efficiency of the organization. This position is responsible for managing accounts payable, accounts
receivables, expense reporting, reconciliations, and general accounting functions while ensuring accuracy,
compliance, and timeliness. By partnering with internal teams and maintaining strong vendor and customer
relationships, this role contributes to effective financial processes, informed decision-making, and the overall
success of the Accounting & Finance department.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Process vendor invoices by coding, matching purchase orders, and entering into the accounts payable system accurately
and timely.
Set up new vendors, maintain vendor records, and collect required documentation (W-9s, new vendor forms, banking
information).
Review and reconcile vendor statements; follow up on discrepancies or missing invoices.
Process weekly ACH and check payments, and track utility invoices and payments.
Maintain organized AP records, including matching packing slips, purchase orders, and invoices.
Reconcile third-party vendor items ordered, delivered, invoiced, and paid.
Enter Capital Expenditure (CapEx) projects into the AP system and reconcile.
Monitor, review, and enter credit card transactions.
Work with employees to ensure accurate and timely submission of expense reports.
Verify and record expenses in compliance with company policies.
Generate and issue customer invoices in a timely manner.
Follow up on overdue accounts in collaboration with the Sales department.
Reconcile customer accounts and resolve discrepancies.
Collaborate with HR to support accurate and timely payroll processing.
Verify timekeeping records and assist with payroll-related reconciliations prior to posting.
Accurately track contractor hours and ensure timely submission.
Prepare and post journal entries and perform account reconciliations.
Assist with month-end close activities.
Support internal reporting, audits, and compliance with GAAP and applicable regulations.
Maintain accurate, organized financial records and documentation.
Work closely with internal teams to ensure efficient and accurate financial processing.
Support additional finance functions and perform other duties as assigned by the Finance Manager.
Assist in developing and improving accounting processes and internal controls
COMPETENCY and KNOWLEDGE REQUIREMENTS
Associate's degree in accounting or equivalent experience required
3–5 years of accounting experience
Proficiency in Microsoft Dynamics 365 Business Central
Experience with Emburse Expense Management or similar systems preferred
Strong understanding of GAAP and financial reporting principles
Advanced Excel skills (pivot tables, VLOOKUP, etc.)
Strong attention to detail and organizational skills
Ability to prioritize and manage multiple deadlines effectively
Excellent communication, interpersonal, and customer service skills
Ability to work collaboratively in a team environment
Strong commitment to maintaining the confidentiality of sensitive financial information