Accounting Manager

Accounting Manager

Type: Full-Time

Location: Remote

Compensation: $100,000 • Health, Dental & Vision • 401(k) • Profit Incentives

The Role

This is not a traditional accounting role.

Stacks is a fast-growing warehousing and logistics company operating across 13 U.S. markets, supporting clients like F1, Coachella, and Art Basel. Our operations are complex, multi-location, and project-driven — and we move fast.

As our Accounting Manager, you will be the sole accounting resource at the company. You own the full function — billing, AP, AR, payroll verification, job costing, and monthly close. If it’s financial, it’s yours.

That means you’re the person who makes sure every billable dollar gets captured, every project gets closed properly, and leadership always has an accurate picture of where we stand.

Our systems are real but imperfect. Crew hours may need to be tracked down. Storage, shipping, and labor costs are spread across multiple platforms, markets, and people. Your job is to pull all of that together accurately, on time, every time and to improve the systems that make it possible.

If you thrive on finding the answer when it isn’t obvious and fixing the process so it doesn’t happen again, you’ll excel here.

Key ResponsibilitiesProject Billing & Revenue Control

• Reconcile scheduled vs. actual labor and estimates vs. executed scope across all active projects

• Capture all billable items: labor, trucking, storage, and field operations — including items that require you to track down information across systems and people

• Identify and resolve unbilled time and underbilling before weekly close — don’t wait to be asked

• Prepare and issue all client invoices weekly, without exception

• Own 100% billing capture: if something isn’t billed, it’s your responsibility to catch it before the window closes

Project-Level Job Costing & Margin Control

• Track all project costs and reconcile estimate → actual → invoice for every job

• Produce job-level profitability and variance analysis

• Flag margin erosion and operational inefficiencies to leadership with supporting detail

Accounts Payable & Expense Discipline

• Enter and code all bills, credit card charges, and expenses in QuickBooks by client, project, and location

• Manage weekly AP aging and prepare payment runs for approval

• Match Expensify and credit card transactions in QB; follow up on missing receipts and flag non-compliant charges

AR, Collections & Cash Discipline

• Run AR aging report and follow up on overdue invoices proactively

• Apply payments and resolve discrepancies

Payroll & Labor Verification

• Validate all submitted hours weekly; ensure alignment between scheduled, approved, and paid hours

• Resolve discrepancies with operations managers before payroll submission

Monthly Close

• Own the monthly close; target completion by the 10th of each month

• Perform bank reconciliations and reconcile all credit card accounts

• Record accruals and journal entries; ensure project revenue and expenses are applied in the correct period

• Produce monthly financials with variance reports for leadership review

Systems & Process Improvement

This role isn’t just about executing in the existing system — it’s about making it better.

• Proactively identify gaps in billing workflows, data capture, and expense tracking

• Propose and implement improvements; don’t just document problems

• Work cross-functionally with operations to tighten the connection between field execution and financial capture

What You BringRequired

• 5+ years of full-cycle accounting experience, ideally as a sole or lead accountant in a small or growing company

• Proven experience owning AP, AR, payroll, billing, job costing, and monthly close simultaneously

• Strong QuickBooks proficiency — classes, projects, and job costing

• Proven ability to reconcile estimate-to-actual and catch unbilled time proactively

• Detail-obsessed and organized; you hit recurring deadlines without being reminded

• A self-starter who chases down information rather than waiting for it to arrive

Nice to Have

• Background in logistics, events, construction, or other project-based industry

• Experience in a high-growth environment where systems were still being built

This Role Is NOT For You If…

• You’ve only worked as part of a larger accounting team and need colleagues to absorb overflow

• You need clean, complete data before you can begin

• You wait for someone to flag a billing gap instead of hunting for it yourself

• You treat process improvement as someone else’s job

• You’re comfortable closing the month without being certain every dollar is accounted for

• You prefer a stable, predictable environment — we’re growing fast and things change

Why Stacks

You’ll have real ownership of a critical function in a company that’s growing fast and rewards people who take execution seriously. The right person in this role will have a direct line to leadership, clear visibility into company performance, and a genuine opportunity to grow — including building a team beneath you as we scale.