Accounting Operations Manager

Accounting Operations Manager Own month-end close and GL for a multi-entity pro services firm; oversee payroll & AP, strengthen controls, support audits, and drive process/system improvements while leading a small team. HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise. As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors. As part of the HKA team you can expect: A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams. The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual The ability to leverage HKA’s strong network and presence in various industries and reputation for exceptional expert witnesses to accelerate career development and connections. The Opportunity: The Accounting Operations Manager will oversee two direct reports and own responsibilities related to the General Ledger, as well as oversight of Payroll and Accounts Payable functions. Duties include managing the month-end close process, ensuring accurate financial reporting, maintaining internal controls, supporting audit activities, and leading process improvement initiatives. The role also includes providing guidance to staff, collaborating with various departments, and ensuring regulatory compliance. Ideal candidates will have experience with professional services organizations and managing a General Ledger of at least $50 million. Responsibilities: General Ledger (GL) Manage monthly, quarterly, and year-end close processes Consolidation of multi company P&Ls Ensure accurate journal entries and reconciliations Maintain chart of accounts and multi company working papers Analyze variances vs. budget and forecast Ensure proper accounting treatment in compliance with GAAP/IFRS Quantify KPI and commission schedules Annual, FAR and 401k Audits Payroll Management Supervise payroll operations and compliance Coordinate with HR for accurate employee data Experience with Multi State payroll Oversee payroll tax filings and reporting Complete payroll reconciliations Accounts Payable (AP) Lead AP team in invoice and payment processing Review and approve payment batches Maintain vendor relationships and cash flow oversight Compliance and System Implementation Business Licenses & State registrations Lead Implementation of Navan, an AI-powered corporate travel and expense management platform Leadership & Collaboration Mentor and develop accounting staff Partner with cross-functional teams to resolve issues Implement process improvements and present reports Skills and Experience: Bachelor’s degree in Accounting, Finance, or a related curricular focus 4+ years of progressive accounting experience 1+ years of experience in a Professional Services Organization Proven ability to operate in a fast-paced, high-volume environment , managing shifting priorities and deadlines while staying organized and composed under pressure 2+ years of experience leading people and processe s, including managing workstreams without direct authority; prior oversight of payroll and accounts payable strongly preferred Strong expertise in general ledger management and complex account reconciliations Demonstrated experience preparing working papers and driving an efficient month-end close process Solid understanding of GAAP and internal control frameworks Experience partnering with external auditors to support compliance and successful audits Hands-on experience overseeing payroll and accounts payable operations with a focus on accuracy and timeliness Proficiency in ERP and payroll systems; Vantagepoint experience is a plus What we offer: Salary range of $105,000 - $120,000 depending upon qualifications, experience, and overall fit. HKA also offers our full benefits package including but not limited to robust Health/Dental/Vision Insurance Plans, Retirement Plan with Company Match, 20 Vacation Days/10 Company Holidays/7 Wellness days, Training and Development Programs, and more At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path. Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. Fairness and Equality at HKA: HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information. All HKA employment decisions shall be made in accordance with controlling laws and based on merit. Stay Alert: Protect Yourself from Phishing Scams Please be aware that HKA only publishes official job postings on our website ( Join Us | HKA ) and on verified job boards. We will never ask for sensitive personal information during the job application process. If you have any doubts, we recommend you visit our website to verify job listings before applying. If you would like more confirmation, please feel free to email us at [email protected] to check the authenticity of a job posting. Department Finance Locations Philadelphia, PA Remote status Hybrid Employment type Full-time About HKA HKA is one of the world’s leading consultancy of choice for multi-disciplinary expert and specialist services in risk mitigation and dispute resolution within the capital projects and infrastructure sector. We also have experience advising clients on the economic impact of commercial and investment treaty disputes and in forensic accounting matters. As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Founded in 2017 Co-workers 1072