Accounting Coordinator

Accounting Coordinator – Remote (Central Time Zone) We’re looking for a detail-oriented Accounting Coordinator to join our fast-paced Finance team. This full-time, remote position is ideal for candidates who thrive in dynamic environments and enjoy: Managing multiple and rapidly shifting priorities Organizing and executing complex requests Resolving issues with creativity and precision Working independently while collaborating across teams Schedule: Monday–Friday, aligned with Central Time Zone hours Salary Range: $50,000–$60,000 Residency Requirement: Must reside in one of the 50 U.S. states or Washington D.C. Sponsorship: Not available Position Overview Reporting to the Accounting Manager, this role supports both Accounts Receivable (AR) and Accounts Payable (AP) functions. The Staff Accountant will interact with customers, vendors, and internal departments, including senior leadership, to ensure accurate financial operations and timely reporting. This is a high-volume, fast-moving environment. Candidates must demonstrate initiative, adaptability, and strong problem-solving skills. Advanced Excel proficiency is required; applicants who do not meet this qualification will not be considered. Key Responsibilities Accounts Receivable Prepare weekly/monthly customer program billings and enter into QuickBooks Online (QBO) Review cost variances for assigned programs and resolve discrepancies with operations or vendors Apply customer payments to open invoices Perform daily/weekly/monthly retail store reconciliations and post journal entries Assist with month-end and year-end close processes Support profit and loss analysis for retail locations Complete various bank and balance sheet reconciliations Communicate directly with clients regarding collections, account reconciliation, and inquiries Accounts Payable Enter vendor invoices into QuickBooks Online and NetSuite Compile and send statement requests to vendors; verify account accuracy and investigate discrepancies Reconcile vendor accounts Process vendor payments via Bill.com and Tipalti Build and maintain positive vendor relationships General Collaborate with cross-functional teams to meet project deadlines Support ad hoc projects and continuous process improvements Qualifications Advanced Excel skills required (pivot tables, XLOOKUPs, complex formulas, reconciliation tools) 2+ years of progressive general ledger experience, including inventory or cost accounting in a wholesale/distribution environment Strong understanding of inventory costing methods and margin analysis Experience in multi-location or multi-entity environments Prior remote work experience Proficiency in QuickBooks Online, NetSuite, and Microsoft Office 365 Excellent verbal and written communication skills Strong attention to detail and organizational skills Ability to work independently with minimal supervision Demonstrated initiative and problem-solving ability Collaborative team player with a proactive mindset Commitment to integrity, accountability, and continuous improvement Experience filing multi-state sales tax (preferred) Experience with AI technology integrations (preferred) ---------------------------------------------------- Residency Requirements: For remote roles, must be located in one of the 50 states of the United States or Washington DC Sponsorship is not available Core Values: Accountability Delivering excellence Integrity Attention to detail Follow up and follow through Client centric service Benefits for Full-Time Employees: Medical insurance Dental insurance Vision insurance Life insurance Voluntary life insurance 401(k) Paid holidays Generous PTO policy Company-provided equipment Positions designated as remote are fully and permanently remote About Innowave Marketing Group: Innowave Marketing Group provides luxury and innovative reward solutions unique to the loyalty and promotional marketing space. Our experts design effective consumer loyalty programs, engagement programs, sales & channel incentives and consumer promotions. Casino programs include loyalty points programs, VIP shopping events and retail store projects. We participate in E-Verify. Click here to view E-Verify and Right to Work Notices. Inclusiveness: We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.