Real Estate Contract & Settlement Coordinator

Job Tile : Real Estate Contract & Settlement Coordinator

Employment Details

Location Ota-ku, Tokyo, Japan

Work Style: Hybrid — remote work available; domestic business travel required

Employment Type: Full-time, 1-year fixed-term contract (renewable annually)

Visa Sponsorship : Available

Position Overview

We are seeking a Real Estate Contract & Settlement Coordinator to manage the transaction process from contract through settlement for domestic real estate transactions.

This position involves working closely with buyer's representatives, judicial scriveners, business partners, and internal teams to ensure smooth and accurate transaction execution.

Key ResponsibilitiesReal Estate Contract & Settlement Operations

• Manage the progress of real estate sales and purchase transactions
• Review and manage contracts and required documentation
• Coordinate schedules leading up to settlement
• Communicate and coordinate with buyer's representatives, AkiyaHub team, judicial scriveners, and business partners
• Support contract signing and settlement procedures
• Monitor transaction progress and follow up as required

Power of Attorney (POA) / Proxy Transactions

• Manage transactions involving Power of Attorney arrangements
• Review identity verification documents and required paperwork
• Coordinate with judicial scriveners and other professionals
• Support transactions with a strong focus on compliance and accuracy

Internal Operations

• Input and update transaction data within the CRM
• Prepare internal reports
• Support workflow and operational improvements
• Coordinate with internal departments

QualificationsRequired

• Native-level Japanese
• Basic PC skills (Google Workspace / Microsoft Office / Zoom)
• Strong communication and coordination skills
• Ability to manage multiple transactions simultaneously
• High level of accuracy and attention to detail
• Ability to travel domestically for business

Preferred

• Experience with real estate sales contracts and settlements
• Experience coordinating with judicial scriveners and financial institutions
• Experience supporting overseas clients
• Real estate industry experience
• Real Estate Transaction Specialist licence (宅地建物取引士)

Ideal Candidate

• Strong organisational and coordination skills
• Comfortable handling detailed administrative work
• Strong interpersonal and communication abilities
• Looking to utilise real estate transaction experience
• Flexible and proactive approach to work

Business Trip Frequency (Approximate)

Region Details / Frequency

Kanto area: Day trips, depending on transaction requirements~10/month

Chubu / Tohoku : Several trips per quarter (shinkansen, occasional overnight)

Kyushu / remote areas As required — overnight trips (flight required) As required

Compensation & Allowances

Base salary ￥4,000,000 – ￥6,000,000 / year (determined by experience)

Transport & accommodationAll costs reimbursed at cost

Social insurance Full coverage (health, pension, employment, workers' comp)

Salary review At 12 months

Includes a fixed overtime allowance equivalent to 20 hours per month. Overtime exceeding 20 hours will be compensated additionally.

What Makes This Role Attractive

• Opportunity to work on real estate transactions involving international clients
• Develop expertise in real estate contract and settlement operations
• International work environment
• Opportunity to join a growing real estate business

Benefits & Welfare

• 1-year fixed-term contract, renewed annually upon successful completion
• Full social insurance coverage (employment, workers' compensation, health, pension)
• Commuting allowance (per company policy)
• Training programmes available
• Employee discount scheme
• Casual dress code (business wear as required by occasion)
• Parental leave track record
• International workplace environment

Leave & Holidays

• Two fixed days off per week: Tuesday & Wednesday (some flexibility may be requested on occasion)
• Annual paid leave: 20 days granted after 6 months of service, inclusive of public holidays
• Maternity leave (pre- and post-natal)
• Parental leave
• Congratulatory/bereavement leave
• Special leave

Working Hours

Core time: 10:00 to 18:00

Flexible time: Outside of core hours, as required

Break time: 60 minutes

Standard working hours: 8 hours per day

send resume or questions to [email protected]