Virtual Executive Assistant

We are seeking a highly organized, proactive Executive Assistant to support a founder-level leader in a professional services environment. This role focuses on optimizing schedules, managing communication, moving projects forward, and supporting content and outreach initiatives. Executive & Administrative Support Organize and manage Gmail inboxes. Maintain calendars, appointments, reminders, and scheduling Ensure important emails and action items are labeled and not missed. Add new contacts into USCREEN (CRM that holds video program and App) and add same contacts into personal address book. Move/merge old contacts into Uscreen from old CRM. Update content and calendars within the Uscreen platform Add and organize contacts, members, and client information Assist with ongoing operational and administrative tasks Content Creation & Video Support Add leads, contacts, and ongoing projects in organized systems Design graphics and promotional materials in Canva Create engaging YouTube thumbnails that increase clicks and views Edit some videos with knowledge of Final Cut and or Imovie. Possible repurpose long-form content into Instagram Reels and YouTube Shorts Social Media Management Schedule and publish content across Instagram and YouTube Respond professionally to comments and direct messages as needed. Research & Outreach: Research podcasts, radio shows, media opportunities, and collaborations Identify hosts, audience fit, contact information, and outreach opportunities Draft professional pitch emails to podcasts/media on behalf of the business Monitor YouTube and Instagram analytics and suggest changes as needed. The VA Would Hope to Have: Strong Canva design skills Experience editing video content (Final Cut & others) Familiarity with Instagram and YouTube platforms & uploading. Strong organizational and communication skills Comfortable using Gmail and Google Calendar Excellent written English with a warm, professional tone Direct, self-starter with initiative and problem-solving ability Reliable, responsive, and detail-oriented Experience with Uscreen is a bonus, but happy to train the right person. Someone organized, creative, dependable, and excited to grow alongside a meaningful and family advocating brand.