V101- Executive Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: At Job Duck, we are looking for a Legal Executive Assistant with a strong focus on office administration and operational support, complemented by light legal assistance. This role ensures that daily workflows run seamlessly, deadlines are consistently met, and administrative processes are handled with precision. The right candidate will thrive in a structured environment, taking ownership of recurring processes while proactively identifying and resolving issues. Success in this position comes from being highly organized, dependable, and responsive, with a natural ability to follow through on tasks without constant supervision. If you are detail-oriented, proactive, and eager to contribute to a collaborative team, this opportunity offers a rewarding path to make a daily impact. • Monthly Compensation: 1060 USD to 1150 USD Responsibilities include, but are not limited to: Monitor and manage voicemails, ensuring timely assignment and issue identification Support billing processes and documentation Provide basic legal assistance where required Support event planning and coordination Ensure deadlines are met for payroll inputs and internal processes Maintain calendars, reminders, and task tracking systems Manage and organize daily office workflows Respond promptly to emails and internal communications Attend and actively participate in scheduled meetings Take ownership of recurring processes such as payroll reminders and approvals Follow up consistently on assigned tasks without prompting Assist with billing-related administrative tasks Requirements: •2-3 years of experience working as an Executive Assistant •Legal background is highly appreciated •Billing knowledge is a plus •Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) •Experience with case management or legal software (Smokeball) •Familiarity with communication platforms such as Zoom •Comfortable using document tools such as Adobe Required Skills •Detail-oriented •Strong organizational skills •Effective written and verbal communication •Ability to manage and prioritize tasks independently •High level of accuracy and consistency •Proactive and self-motivated work style •Dependable and accountable •Comfortable with routine processes Work Shift: 9:00 AM - 6:00 PM [PST][PDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.