Salary: P70,000 - P85,000 (Monthly Package)
Schedule: Tuesday - Saturday (4:00 AM to 1:00 PM PHT)
What are we looking for?
The AR and Accounting Specialist is responsible for ensuring that work delegated by the Controller and Senior Accountant is completed accurately, efficiently, and within established deadlines. This role performs end-to-end bookkeeping functions to ensure the accuracy, completeness, and integrity of financial records.
Responsibilities include managing accounts receivable processes, maintaining accurate accounting records, assisting with month-end and year-end activities, and supporting financial reporting requirements. The AR and Accounting Specialist is expected to exercise strong attention to detail, maintain organized documentation, and proactively identify and resolve discrepancies.
This position also requires professional and timely communication with both internal team members and external clients, fostering positive working relationships and ensuring a high level of client service.
Skills Required
- Bachelor Degree in Accounting, Finance or related field of study.
- MUST have US 3-5 years of recognized bookkeeping or (CAS) Client Accounting Service.
- QuickBooks Experience: Transactional accounting with QuickBooks experience, a minimum of 2 years of recent experience working within QuickBooks Online and/or QuickBooks desktop.
- Bookkeeping Experience: Proficient in QuickBooks, ability to navigate various workflows including A/R, A/P, payroll, sales tax, journal entries, financial reporting, 3rd party apps integration, banking and credit card reconciliations.
- Knowledge of US tax laws, regulations and deadlines.
- Exceptional time management and organization skills.
- Proficient in Office products, Word, Excel and Outlook.
- Solution-oriented; problem-solver.
- Exceptionally strong written and verbal communication skills.
- Experience in developing strong remote team relationships based on trust, accountability, integrity, and sharing of best practices.
- Willingness to follow established policies and procedures.
- Technology Skills: Proficient with technology; solid knowledge of computer operations and software.
- Self-Discipline & Problem-Solving Skills: Ability to work in a very fast-paced environment with minimal supervision. Problem-solving and critical thinking skills required to resolve clients bookkeeping.
- Internet Connection Requirements: Must have internet connection.
What will you do?
Responsibilities - Monthly client accounting/ bookkeeping projects.
- Maintaining client books as per supervisor instructions.
- Review CAS projects to ensure quality of the following documentation:
- Ensure bank and credit card accounts have been properly reconciled each month.
- Analyze balance sheet comparisons and identify any document differences.
- Verify items under $1K are not capitalized to fixed assets.
- Customer Service and communication with Client as needed.
- Self-sufficient to resolve issues in QuickBooks online and desktop.
- Perform clean-up and catch-up bookkeeping by reviewing, reconciling, and correcting historical financial records to restore accurate and up-to-date books
Accounts Receivable:
- Track and invoice re-occurring invoices and run payments monthly.
- Process payments such as ACH, wire transfer, and check payments.
- Reconciliation postings daily.
- Monitor Billing e-mail for internal invoice requests such as 1099's and retainers or miscellaneous requests.
- Checks rate sheet for appropriate invoice amount.
- Prepares credit memos, using the correct GL codes and journal entries.
- Track client retainers.
- Reaching out to new clients to have account on file.
- Create statements upon client requests.
- Monitor tax return submissions in Tax Dome to ensure clients receive invoices in a timely manner. Update, track, and maintain tasks within Tax Dome accurately, ensuring all workflow statuses and related activities are properly documented and followed through to completion
- Assist in researching and resolving billing discrepancies in a timely manner;
- Provide regular review and follow-up of aging report and collections and escalate if needed to Supervisor: Investigate old transactions in the aging report for clearance; Responds to emails customer inquiries in a timely manner.
- E-mail clients with delinquent accounts and/or to ensure they have received their invoice and communicate terms of payment.
- E-mail past-due activity and reports to CPA on a weekly basis or as needed.
- Assist or process in the closing of A/R monthly.
- Monitor payment status of all completed or sent jobs in office tools.
- Assists with internal and external inquiries and reporting concerning account status.
- Prepares and generates reports; and participates in ad hoc projects as needed.
Join the awesome team and enjoy these benefits & perks:
- WFH
- Medical, Dental Coverage and Life insurance from day 1 of employment
- Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
- Competitive salary package and annual appraisal
- Financial Assistance Program
- Mandatory Government Benefits and 13th Month Pay
- Regular Company Events, Work Life Balance, and Career growth opportunities
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Equal Employment Statement
Employment decisions at ConnectOS will be conducted without consideration of factors such as age', race, color, religion, gender, disability status, sexual orientation, gender identity or expression, genetic information, and marital status. ConnectOS ensures the full confidentiality of the data it processes.