Travel & Housing Coordinator (Bilingual)

Position Summary We are seeking a highly organized and detail-oriented bilingual (English/Spanish) Travel & Housing Coordinator to manage large-scale travel and accommodation logistics for field teams. This role is responsible for coordinating hotel bookings, maintaining vendor relationships, and ensuring a seamless travel experience for employees, often at high volume and under tight deadlines. The ideal candidate thrives in a fast-paced environment, communicates effectively in both English and Spanish, and can balance logistics coordination with administrative and employee support tasks. Key Responsibilities Travel & Housing Coordination Coordinate and manage hotel accommodations for large groups of employees (often 100+ at a time) Book, confirm, and track reservations across multiple locations Handle last-minute changes, cancellations, and urgent booking needs Ensure accuracy of travel and housing details for all employees Maintain organized records of all bookings and confirmations Vendor & Relationship Management Build and maintain strong relationships with hotel managers and staff Negotiate rates, secure room blocks, and ensure quality standards are met Resolve issues quickly and professionally with vendors Logistics & Operations Support Partner with operations teams to align housing with project schedules Anticipate travel needs and proactively plan accommodations Track and report on housing usage, costs, and trends Employee Support Serve as a point of contact for employee travel and housing questions in both English and Spanish Communicate clear and timely updates regarding accommodations Address and resolve housing-related concerns or issues Administrative & HR Support Assist with onboarding logistics, including travel arrangements for new hires Support virtual onboarding sessions as needed Maintain accurate records and documentation related to employee travel Qualifications Fluency in both English and Spanish (written and verbal) required 2+ years of experience in travel coordination, logistics, hospitality, or a related field Experience managing high-volume bookings or large group logistics preferred Strong organizational and multitasking skills Excellent communication and interpersonal skills Ability to problem-solve quickly in high-pressure situations Proficiency in Microsoft Office (especially Excel) and/or booking systems Experience with HR processes or onboarding is a plus Key Skills Bilingual communication (English/Spanish) Attention to detail Time management and prioritization Vendor relationship management Adaptability and problem-solving Strong customer service mindset Work Environment Fast-paced, dynamic environment with frequent changes May require occasional after-hours coordination for urgent travel needs Primarily remote or office-based, depending on company structure Why Join Us Opportunity to play a critical role in supporting field operations Collaborative and team-oriented environment Growth opportunities within logistics, operations, and HR functions