The Center for Technology Licensing (CTL)
has an immediate opening for a financial services representative in its Ithaca office. This is a full-time temporary position with benefits and an expected appointment term of six months.
The position will provide independent high-level support in areas of accounting, budget oversight, royalty distribution, administration, and reporting. This includes all areas of financial obligation and contract compliance for license agreements entered into by the Center for Technology Licensing. Intellectual property management is extremely complex; each deal and supporting contract is unique with multiple critical data elements that are used as the foundation for many accounting processes. Some licensees have multiple contracts for different technologies; others have one contract that covers multiple technologies, and some technologies are under contract to more than one licensee.
The financial services representative must be able to correctly interpret the available data and make critical decisions to manage the daily accounting processes. The position constantly reviews critical data elements and identifies and corrects missing or erroneous data.
Key responsibilities will include:
Reviewing and approving accounts payable invoices associated with law firms
Interpreting license agreements to assign expenses correctly
Preparing check or electronic payment documents
Processing invoices for department expenses
Importing LEDES billing files into the database for intellectual property review and approval
Processing Excel and DAT files received from law firms and converting them into LEDES text file formats
Setting up new attorney firms and vendors within KFS
Reconciling transactions for payments made in KFS and the CTL database
Analyzing expenses and cost variances
Reviewing attorney billing statements and making necessary adjustments
Updating databases and managing paper and e-file records
About Us
The
Center for Technology Licensing (CTL)
is Cornell University’s technology transfer office. CTL’s mission is to bring the University’s scientific discoveries, technological innovations, and medical advances to the marketplace for societal benefit and to foster new venture creation and growth to support economic development within New York State and across the nation. The office manages a broad array of technologies for Cornell’s various campuses, including the Ithaca campus, Weill Cornell Medicine (WCM), Cornell Tech in New York City, and Cornell AgriTech in Geneva.
To bridge the gap between lab and market, business ideas, and successful startups, CTL also manages the university gap funding series and works closely with the university’s incubators and accelerators to advance commercialization, new ventures, and partnerships. CTL is a part of
Cornell Research & Innovation
.
What We Need
Send us
a cover letter and resume
telling us why you are interested in this position and how your experience and qualifications match the position requirements. Your letter is an important component of your application.
Visa sponsorship is not available for this position.
When evaluating your candidacy, we will look for evidence of the following:
Associate’s degree with 2–4 years’ experience in a fast-paced accounting office, including experience in account reconciliation, financial statement preparation, accounts payable and receivable processing, or an equivalent combination of education and experience
Demonstrated proficiency using spreadsheets and databases, including Microsoft Excel
Proficiency with Microsoft Office Suite applications
Ability to prioritize daily tasks and meet deadlines
Ability to manage workflow and work independently on tasks, identify potential problems, consider various courses of action and notify supervisor of complex problems that arise and proposed course of action when appropriate
Experience utilizing standard work policies and/or established procedures as a guide to activities
Demonstrated use of initiative and sound judgment to resolve unique processing and procedural issues
Strong customer service, interpersonal, and communication skills
Demonstrated accuracy in work products and attention to detail
Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members
Although not required, the following would be helpful to have:
Experience with Cornell financial systems and processes, including KFS, Kuali dashboards, Sophia, PaymentWorks, or related financial platforms
Experience working with LEDES files and/or exporting billing data
Other Information
This position is located in Ithaca, New York on the campus of Cornell University. The position is eligible for a hybrid work arrangement that would allow the flexibility to work from outside the office up to two days a week.
This temporary position is full-time (39 hours/week) and is eligible for Cornell's endowed benefits, including paid holidays, health, life, and accident insurance, and paid leave.
Anticipated hourly wage will be $26.08-$29.60.
University Job Title:
Temporary Financial Assistant
Job Family:
Temporary Finance/Budget/Planning
Level:
No Grade - Hourly
Pay Rate Type:
Hourly
Pay Range:
Refer to Posting Language
Remote Option Availability:
Hybrid
Company:
Contact Name:
Kathy McKee
Contact Email:
[email protected]
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
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2026-05-13