Talent Management Pod Assistant

You will serve as the operational engine of a digital talent management pod — handling brand sourcing and outreach, deal tracking, brand campaign execution, team admin & scheduling, and contract redlining. This role is ideal for someone who thrives in a fast-paced, high-volume environment, takes pride in flawless execution, and stays calm under pressure. You will be embedded directly in key pod workflows, working primarily with a pod member who will provide hands-on direction and training. This role is designed as a pathway into digital talent management and brand partnerships. Duties and Responsibilities Brand Sourcing & Outreach Send daily customized outbound brand outreach emails using templates and Affinity CRM Execute systematic follow-ups every 2–3 business days for non-responders Track and maintain brand and deal pipelines in Affinity (status, stages, communications) Respond to inbound RFPs and brand inquiries in a timely manner Build targeted brand outreach lists by vertical and category Brand Deal Contracting & Execution Support contract workflows: redlining against the pod's guide, version tracking, and storage; coordinate with Greenroom (third-party legal) for final contract review Manage and track brand campaign deliverables (content, demos, links) and confirm client and brand satisfaction post-deal Assist with invoicing and deal documentation Update CRM tools (Affinity, CreatorIQ, Airtable) with deal status and pipeline data Scheduling & Administrative Support Manage scheduling for creator calls, brand meetings, and internal pod syncs Inbox management: filtering, templated replies, and follow-ups as needed Book and coordinate team and client travel and gifting Support content calendar maintenance and upload scheduling Attend daily pod stand-ups and take detailed meeting notes Produce daily and weekly pod status reports Provide ad hoc operational support as needed by pod leadership Pull social media and content performance analytics as requested Maintain creator profiles, internal rosters, and deal tracking sheets Must-Haves High sense of urgency and responsiveness; this team moves fast Exceptional written communication — strong grammar, concise messaging, and an eye for detail Organized and process-driven — able to manage high-volume tasks without things falling through the cracks Comfortable with ambiguity and able to problem-solve independently Even temperament — not easily rattled when things go sideways Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar) Nice-to-Haves Familiarity with Affinity CRM, CreatorIQ, or Airtable Experience in talent management, influencer marketing, or the digital creator economy space Understanding of social media platform sponsorship (YouTube, Twitch, TikTok, etc.) and brand deal structures Experience supporting a high-volume outreach function (sales, partnerships, or similar) Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes: Permanent remote work flexibility Paid Time Off Health Maintenance Organization (HMO) coverage Annual performance bonuses Dedicated coaches offer an extra channel of support and skill-building Opportunities for professional growth At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers. Learn More Stay updated on open roles and industry insights. Follow us on: Instagram Facebook LinkedIn YouTube Visit our website: www.hireframe.com Tune in to our What Worked podcast Check out What Worked podcast , hosted by our founders, Mike and Tyler, featuring conversations with business executives and founders—including some of our clients.