Talent Coordination Specialist

Talent Coordination Specialist Location: South Africa (Cape Town or Johannesburg) As a Talent Coordination Specialist, you’ll play a key role in keeping the recruitment process running smoothly across a fast-paced, US-focused hiring environment. Working closely with Talent Partners, clients, and candidates, you’ll ensure seamless interview coordination, accurate documentation, and a consistently strong candidate experience from first contact through to onboarding. This role is ideal for someone who thrives on organisation, communication, and structure, and enjoys being at the centre of a high-performing, global recruitment team. What You’ll Be Doing • Coordinate and schedule interviews across multiple stakeholders, ensuring alignment across US time zones • Liaise directly with clients to confirm interview details and manage logistics end-to-end • Prepare and format candidate CVs, ensuring accuracy and consistency, along with structured interview notes • Manage ongoing communication with candidates throughout the recruitment process • Support candidates through offer stage, acceptance, and onboarding • Maintain professional, timely, and consistent candidate engagement post-placement • Work closely with Talent Partners to ensure a smooth and efficient recruitment workflow • Keep systems and records updated to ensure accurate tracking of candidates and process stages What We’re Looking For • Previous experience in recruitment coordination, talent acquisition support, or a similar administrative role • Strong organisational skills with excellent attention to detail • Ability to manage multiple priorities in a fast-paced environment • Confident communication skills, both written and verbal • Comfortable working US hours • A proactive mindset with a strong sense of ownership and accountability • Someone who takes pride in delivering a smooth and positive candidate experience Why Join aston holmes At aston holmes, recruitment is about more than coordination, it’s about enabling great hiring experiences that support long-term growth. The business is built on the principles of audacity, legacy, and unity, with a strong focus on high performance and meaningful impact. What you can expect: • A flexible hybrid working model across teams • Exposure to international, US-focused recruitment processes • A collaborative and supportive high-performance culture • Opportunities to be part of wider initiatives, including Holmies in the Community • A strong focus on learning and development Perks & Benefits • Competitive salary • Hybrid working model (3 days in office) • Flexible working hours aligned to US market needs • Learning and development support and incentives • Opportunity to be part of a global, high-performing team Department aston holmes Locations Cape Town, South Africa, Johannesburg, South Africa Remote status Hybrid Cape Town, South Africa Johannesburg, South Africa Why join us? We pride ourselves on offering an environment where we enable people to do their best work, through a supportive and As a minority-owned business, accredited by MSDUK, we encourage diversity at all levels of our business. Our philosophy of 'Ubuntu' - that we are a stronger as a team because of who we are as individuals - permeates through our entire business, making us better advisors to our clients. We are humble in our nature but fierce in the way that we are not afraid to compete with larger organisations in our space.