Senior Specialist, Board Services and Office Management

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What you’ll be doing As part of the Office of the Corporate Secretary and Board Services team, you’ll play a key role in supporting the CIBC US board of directors, board committees, senior management, and the Office of the Corporate Secretary. As a Senior Specialist, Board Services and Office Management, you’ll develop and implement operational processes to ensure efficient board meeting execution, track and distribute confidential materials, and maintain corporate records in line with regulatory and security requirements. You’ll manage communications, meeting logistics, and support governance activities for US subsidiaries. You’ll also provide administrative support to the Office of the Corporate Secretary and the US Legal Department. At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 3 days per week on-site, while other days will be remote. How you’ll succeed Organize and support board meetings – Coordinate meeting schedules, facilities, conference lines, and ensure accurate dissemination of materials to directors and senior management. Manage confidential information – Track, sort, collate, and distribute confidential packages, and maintain corporate records in compliance with internal and regulatory standards. Facilitate communication – Draft and distribute meeting notices, agendas, schedules, letters, memorandums, reports, and email communications to board members, senior management, and business partners. Provide operational support – Respond to requests from internal business partners, regulators, and external contacts, escalating issues as needed and troubleshooting urgent matters with speed and accuracy. Support governance – Maintain databases of subsidiary officers and directors, and assist with governance activities for US subsidiaries. Deliver administrative support – Assist with file maintenance, invoice payment, telephone coverage, supply monitoring, and general clerical tasks for the Office of the Corporate Secretary and US Legal Department. Who you are You can demonstrate experience 3 years of administrative experience in a legal or corporate environment preferred. Paralegal certification is an asset. You are proficient in Microsoft Word, Excel and PowerPoint. Bachelor’s degree is preferred but not required You’re detail oriented . You know that details matter and your critical thinking skills help to inform your decision making. You’re collaborative. You work well with others and know that teamwork leads to success. You’re motivated by development . You love to learn and are passionate about growing your knowledge. Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability. California residents — your privacy rights regarding your actual or prospective employment At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $60,000 USD - $100,000 USD for the market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team member. #LI-TA **This position is not eligible for employment sponsorship** What CIBC Offers At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck. We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program. Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients. We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development. *Subject to plan and program terms and conditions What you need to know CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected] You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit . We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us. Job Location IL-120 S LaSalle St, 4th Fl Employment Type Regular Weekly Hours 40 Skills Agenda (Meeting), Communication, Confidentiality, File Maintenance, Interpersonal Communication, Legal Practices, Legal Support, Meeting Organization, Organizing, Problem Resolution, Records Retention, Report Writing, Researching