Senior Marketing Assistant - WM Creative

The Senior Marketing Assistant – Offshore Marketing Delivery plays a vital role in taking ownership of the day-to-day coordination of a dedicated client pod, ensuring marketing activity is organised, accurate, on brand and delivered on time. This is a hands-on role. You will lead people and projects, but you will also be actively involved in preparing content, managing client communication, scheduling and publishing posts, researching opportunities, updating systems and resolving the small but important tasks that keep client accounts running smoothly. Client Delivery and Project Management: Translating direction from onshore directors into clear, actionable tasks Managing priorities, deadlines and recurring deliverables across ClickUp and client trackers Monitoring progress and following up team members before deadlines become risks Preparing weekly and monthly client activity plans Coordinating approvals, revisions and publishing schedules Reviewing posts, visuals, captions and videos before client submission Keeping client hubs, folders and internal systems accurate and up to date Identifying blockers early and recommending practical solutions Maintaining a clear view of what is happening across every allocated account Client Communication: Providing proactive updates on content, campaigns, filming activity and deliverables Responding professionally and promptly to client questions and requests Following up approvals, feedback, assets and missing information Keeping conversations organised and ensuring actions are captured Escalating strategic questions, sensitive matters or major changes to the onshore Account Director Building trust through clear, warm and solution-focused communication Content Preparation and Publishing: Preparing content calendars based on the approved strategy Coordinating design and video requirements with specialist team members Managing feedback and revision requests Scheduling and publishing approved content Repurposing content across channels where appropriate Identifying opportunities to create additional value from existing footage, testimonials, listings, projects, events and client updates Research and Content Development: Researching client industries, local markets and target audiences Reviewing competitors, market trends and social media activity Identifying timely content opportunities, community events and seasonal themes Suggesting educational content, FAQs, testimonials, case studies and lead-generation ideas Supporting the preparation of video topics, filming briefs, scripts, social posts, blogs and email content Using AI tools thoughtfully to improve research, ideation and efficiency Contributing ideas that are realistic, commercially relevant and easy for the wider team to execute Team Leadership and Coaching: Running regular team huddles Writing clear briefs with the correct context, assets and deadlines Following up progress and maintaining accountability Reviewing work before it reaches the client Helping team members improve their skills, confidence and understanding of client expectations Creating a positive and collaborative working environment Supporting new team members during onboarding Cross-Team Coordination: Coordinating with designers, editors, paid advertising specialists, developers, SEO specialists and administrative support Sharing client feedback and relevant updates across the team Helping specialists understand brand guidelines and client preferences Contributing to team training and process improvements Sharing learnings, templates and examples of strong work Supporting other Team Leaders when priorities shift or urgent work arises Helping maintain consistent standards across the agency Technical Requirements: Equipment is self-provided Computer: RAM: 8GB HDDISDD: 512 GB PU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest) Operating System: Windows 11 Home or Pro Power Backup: Power station, Powerbank, UPS, and etc. Extra Display: Secondary/External Monitor Audio & Video: Noise-Cancelling Headset + Web Cam Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads. Contractor Perks & Rewards: 20 Paid Time Off Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract) Annual Trip - connect with the broader Wingman community in person Dedicated Support Contact (CSM) - someone to help you succeed and stay connected Access to a Network = collaborate with follow contractors and onshore specialists Opportunities to Upskill - optional sessions, peer learning, and developmental pathways More Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads High-Impact Projects - work alongside top-tier Australian partners on meaningful assignments Flexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes Advisory Support - HR, Tax, and setup guidance available to make contracting seamless 100% Work-From-Home Contracts - all engagements designed for remote delivery Pre-engagement requirements for Independent Contractors: BiR as you are a contractor (Required to submit any contributions required by the government.) NBI or Police Clearance Any Government-issued 10 Note: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter. --- Questions: - Full name - Email address - Resume/CV - Phone - This is a WFH set-up and the shift schedule starts from 7AM to 4PM MNL time, Mondays to Fridays only. Are you able to work these hours? - Were you referred to us by an existing staff member? - If Yes, please fill-out their name below: - Would you be open to weekend work if required? - Wingman will be implementing a Productivity Tracker as part of our IT and Security onboarding. Are you comfortable with this? - If no, please explain why? - Are you willing to comply with BIR self-registration as part of the pre-employment process? Note: This is mandatory and you will be required to have it sorted prior to starting with a client - Do you agree that a placement fee of $200AUD will be deducted from your earnings in the first cut-off period or it can also be deducted separately if preferred, which will be returned to you after 24 weeks? Please note that this fee will be forfeited if you are terminated or if you resign without providing at least 30 days' notice. -

Screening Questions

To help us better understand your qualifications and fit for this role, we have prepared a set of screening questions. These questions will assess your experience, skills, and familiarity with key marketing concepts and tools.

- Which areas of marketing do you have experience in? (Select all that apply) - Digital Marketing - Content Marketing - Social Media Marketing - Email Marketing - SEO/SEM - Brand Management - Market Research - Others - Have you worked with international clients or teams, particularly from countries like Australia, the United States, or New Zealand? - Have you ever managed paid advertising campaigns? If so, please provide details on the platforms used (e.g., Google Ads, Facebook Ads) and your experience with campaign management. - What marketing tools and software are you proficient in? (e.g., Google Analytics, HubSpot, Hootsuite, Mailchimp). Please include your level of proficiency (Beginner, Intermediate, Advanced) for each tool listed. - Do you have experience creating content for marketing purposes? (e.g., blog posts, social media, newsletters) - If yes, please provide portfolio of content you have created - Are you comfortable communicating with clients, vendors, and team members via call, text, email or other communication channels? -

To help us understand your background and motivations, we ask that you complete the following screening questions. Your responses will assist us in assessing your fit for the position and our company culture.

If any of the questions do not apply to you, please indicate this by writing "N/A" in the space provided.

- For Currently Employed Applicants, what motivated you to apply for this position while still employed? - If offered the position, when would you be available to start? - If you have held multiple positions in a short timeframe. Can you explain the reasons for changing jobs frequently? - For Unemployed Applicants, can you explain the reasons for your current unemployment? -

Requirements
To ensure we can effectively evaluate your skills and determine your fit for the role, please take a moment to complete the following requirements. Your responses will provide us with valuable insights into your qualifications and experiences.

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System Information

As part of our requirements, we kindly ask you to attach a screenshot of your device specifications and internet speed. The screenshot should look as follows:

• Device Specifications
• Internet Speed
  

- Specs of your device - Do you have dual monitor? - Main Internet Speed - Back-up Internet Speed - Please attach a picture of your equipment - Do you have a work from home location that has minimal noise, sufficient space, and can be closed off to others? - If yes, please attach a picture of your work set-up -

Video Introduction

To record a 1-minute video introduction, ensure that your laptop, camera, and headphones, which will be used for your remote work setup, are ready and functional. Also, the video should be in a landscape format.
Wear something business-appropriate, ensure you're in a quiet environment to avoid background noise and be on a neat background.

You may follow the guide below when introducing yourself

Name and Age
Example: “My name is [Name], and I am [Age] years old.”

Industry Experience
Example: “I have [X years] of experience supporting businesses remotely, where I developed strong skills in [Skill/Area].”

Experience Overview
Example: “In my previous roles, I handled tasks such as [Task], [Task], and [Task], and I am confident using tools like [Software], [Software], and [Software].”

Hobby or Activity
Example: “In my free time, I enjoy [Hobby/Activity].”

Strongest Professional Attribute
Example: “I believe my greatest strength and what I can bring to your team is [Skill/Strength].


Kindly refrain from mentioning family details, such as information about your kids.

Please see the sample video for reference.

Important Note: If your video introduction does not meet the required standards, it may lower your chances of being matched with a client. If this happens, you’ll need to redo your video as soon as possible so we can reprofile you right away for available clients. Don’t worry, the Admin Team will reach out to you if a revision is needed.

- 1-2mins self introduction -

1-min sample call (Voice)

Instruction: Simulate a brief introductory call with a prospective client or customer. Feel free to include a greeting, an introduction of yourself, and a brief overview of our services or products.

- 1-min sample call (Voice) link result -

English Proficiency Test

Please upload a screenshot of your English Proficiency Test. The screenshot should look as follows:

• English Proficiency Test Sample

- English Proficiency Test Result -

Personality Test

Please upload a screenshot of your personality test. The screenshot should look as follows:

• Personality Test Sample

- Personality Test Result -

To help us understand your background and motivations, we ask that you complete the following screening questions. Your responses will assist us in assessing your fit for the position and our company culture.

If any of the questions do not apply to you, please indicate this by writing "N/A" in the space provided.

- I understand that as part of Wingman’s Cyber Security Program, system monitoring and safety tools will be installed. These tools help ensure that Wingman and its associates remain secure, and also support the generation of accurate timesheet data. - If selected, how soon would you be able to transition to this new role? - What prompted you to apply for this position while you are currently employed? - If you have held multiple positions in a short timeframe. Can you explain the reasons for changing jobs frequently? - For Unemployed Applicants, can you explain the reasons for your current unemployment? -

REFERENCE CHECK:

As part of the application process, we kindly ask you to provide the necessary information for the reference check. Please fill out the following details for references who can provide insight into your qualifications and work experience.

Please choose a character references who can be any of the following:

1. Former employer – HR or company representative who can provide best insight into your work ethics and previous performance/achievements.
2. Supervisor – Any people who spent time working with you and oversees your performance on the job.

Note: The name of the colleague cannot be used as a reference check

- Name - Relationship - Email Address - Contact Number - Company - Company Email Address - Are you willing to provide the following pre-employment requirements? - BIR tax - NBI or Police Clearance - Government ID -

As part of Wingman’s Independent Contractor Model, your contract will be held under our Singapore entity called Philippines Resources Pte. Ltd.

- Please confirm that you understand your independent contractor agreement/contract will be under Singapore Law and the entity named Philippines Resources Pte. Ltd. - Please confirm you accept your contract will be sent to you by our Singapore team and you may have to engage with them as well as the Philippines team for contract questions. - I HEREBY AUTHORIZE Wingman Outsourcing to investigate my background and qualifications for purposes of evaluating whether I am qualified for the position to which I am applying. I consent to the processing of my personal information that are necessary and relevant to evaluate my application. I understand that Wingman Outsourcing may also utilize an outside firm/s to assist it in checking the veracity of information, and I specifically authorize such investigation by outside firms that may be hired by Wingman Outsourcing. I also understand that I may withhold my permission and that in such a case, no investigation will be done, and my application for employment will not be processed.