Senior Executive Assistant (Remote)

About the Role

I'm an executive coach, keynote speaker, author, and social media creator, and I'm looking for a Senior Executive Assistant to be my right hand across every dimension of the business. This isn't a traditional corporate EA role — it's a dynamic, high-ownership position for someone who thrives in a fast-moving, multi-channel environment and can anticipate needs before they're voiced.

You'll manage the operations that keep the business running smoothly so I can stay focused on coaching clients, creating content, speaking, and writing. You'll own my calendar, communications, and backend systems — and play an active role in keeping projects on track.

If you're a self-starter who loves bringing order to complexity, is deeply tech-savvy, and takes genuine pride in making a high-performing executive more effective, this role is for you.

What You'll Do

Executive Support

• Own and manage my calendar end-to-end: scheduling, prioritization, and protecting focused work time
• Manage email inbox: triage, draft responses, flag urgent items, and handle routine correspondence
• Coordinate all travel: flights, hotels, ground transportation, and itinerary management for speaking engagements, retreats, and business trips
• Prepare agendas, briefing docs, and follow-up materials for meetings

Operations & Project Management

• Manage and maintain project workflows in Asana, ensuring deadlines are met and nothing falls through the cracks
• Support CRM and automation workflows in GoHighLevel (client onboarding, follow-up sequences, pipeline management)
• Manage contracts: track agreements with clients, speaking venues, and collaborators; flag renewals, deadlines, and signature needs
• Handle client invoicing: generate and send invoices, track payment status, and follow up on outstanding balances
• Coordinate with subcontractors and vendors: assign work, track deliverables, manage communications, and ensure nothing falls through the cracks
• Identify operational inefficiencies and propose improvements

Content & Communications Support

• Assist with coordination across social media, book projects, course launches, and speaking engagements
• Manage post scheduling, repurposing tasks, and content calendar logistics as needed
• Draft, proofread, and edit written communications, proposals, and client-facing materials

What You Bring

• 6+ years of experience as an Executive Assistant, ideally supporting a solo executive, entrepreneur, or public-facing personality
• Fluency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Hands-on experience with Asana for project and task management
• Experience with GoHighLevel (or a comparable CRM/marketing automation platform)
• Exceptional written communication — you write clearly, warmly, and in a way that sounds like a real human
• High emotional intelligence and discretion; you handle sensitive information with care
• Proactive, not reactive — you flag problems before they become fires
• Comfortable working independently in a fully remote, async-first environment
• Strong attention to detail without losing sight of the big picture

Nice to Have

• Experience supporting a content creator, speaker, coach, or author
• Familiarity with podcast, course, or book launch logistics
• Background in digital marketing or social media operations

What to Expect

• Fully remote, flexible schedule with core availability during business hours
• Direct and frequent communication with me — this is a high-trust, high-visibility role
• A fast-moving environment where priorities shift; adaptability is essential
• Real ownership: you'll have autonomy to make decisions and run things without hand-holding

How to Apply

Please submit your resume along with a short note (2–3 paragraphs) telling us: which of the tools listed (Google Workspace, Asana, GoHighLevel) you have the most experience with, and describe a time you proactively solved a problem for an executive before they knew it existed.

• Applications that don't include this note will not be considered.