Engagement: 1099 independent contractor, project-based
Scope: Lead production on a minimum of 2 fall events (Sept–Dec 2026)
Project Fee: $3,500 to 7,500 per event, scoped by event complexity
Time Commitment: Approx. 15–30 hours/week per active project, with peak hours during event weeks
Location: Remote planning with on-site presence in NJ/NYC metro for site visits, rehearsals, and event days
Reports to: Reports to the Founder
About the Role
You'll own these projects end-to-end — from kick-off and budget build through vendor management, run-of-show, event day, and final wrap — working as an extension of the GPSE team and a direct partner to Gail.
This is a great fit for an established freelance producer who wants meaningful work with a reputable firm, the autonomy to run their own projects, and the option to extend the relationship if the partnership clicks.
Why this Work Matters
We believe how people feel is everything. We pour love into every detail and bring our clients' vision to life — start to finish. As a Senior Producer, you're the person making that promise real. You'll create the moments that move a donor to give, an audience to rise, a guest to feel genuinely seen.
For over 15 years, Gail P. Stone Events, Inc. has produced spectacular large-scale events on a national level — galas, conferences, fundraisers, festivals, and celebrations that move people and exceed goals. Founded by Gail P. Stone, a former senior leader at the New Jersey Performing Arts Center and one of NJBIZ's inaugural "Best 50 Women in Business.”
We're a small, senior team that works in true partnership with our clients — strategizing together, sweating the details together, and standing shoulder-to-shoulder on event day. We do it with humor. We do it with strategy. We do it together.
Scope of Work
Across two or more fall events (typical scale: 300–600 guests, budgets $150K–$750K), you'll be responsible for:
- Owning the client relationship from first conversation to final thank-you — managing the account, anticipating needs, and making sure every client feels seen, supported, and genuinely cared for
- Building the master event timeline, sequencing every workstream, deadline and dependency
- Holding the team, vendors and yourself accountable to every deadline
- Building, managing, and reconciling the event budget
- Leading client kickoff, discovery, and ongoing conversations
- Sourcing and negotiating with vendors — venues, AV, catering, talent, design, production
- Developing run-of-show, production schedules, staffing plans, and contingency plans
- Leading site visits, walk-throughs, rehearsals, load-in, show calls, and breakdown
- Coordinating with GPSE's producers and associate producers as needed
- Delivering a clean post-event wrap with reconciled budget, recap, and lessons learned including a debrief call with client
You'll thrive here if you live our values
Even as a contractor, you'll be representing GPSE to clients, vendors, and guests. Our four values are how we work, and we look for partners who share them.
- Love at the Center — you're genuinely drawn to the art and science of bringing people together, and it shows in how you treat clients, vendors, and teammates.
- Grace Under Pressure — you stay composed when the linens are wrong, the keynote is late, and the donor wants a last-minute change. You make people feel seen in every moment.
- Excellence Without Ego — you hold yourself and your work to a high bar, give and receive feedback well, and want to be proud of the work — not the credit.
- Trust in the Details — you create with intention. You believe a beautifully aligned place card and a perfectly timed light cue are the same kind of care.
What We're Looking For
You'll do well in this role if you:
- Have 5+ years producing live events, including lead-producer experience on $500K+ productions
- Have run galas, fundraisers, conferences, weddings or large-scale corporate, non-profit and/or social events end-to-end
- Manage budgets and timelines with precision and can defend a number when asked
- Build genuine, trusting relationships with clients and vendors quickly
- Communicate clearly in writing — production schedules, run-of-shows, client updates, recap reports
- Run your own freelance practice with professionalism — clean contracts, timely invoicing, clear scope conversations
- Can fully commit to delivering at least two fall events between September and December 2026
You'll also need:
- The ability to invoice GPSE as an independent contractor
- Proficiency with project management tools Asana, Dropbox, Google Workspace and Microsoft Suite
- Reliable transportation and ability to be on-site in NJ/NYC metro for site visits, rehearsals, and event days
- Availability for non-traditional hours during event weeks
- Authorization to work in the United States
Engagement & Payment Terms
- Structure. 1099 independent contractor, engaged per event via signed scope-of-work agreement.
- Project fee. $3,500 to 7,500 per event, scoped to the size and complexity of each production. Quoted and agreed in writing before kickoff.
- Payment schedule. Typically paid consistently every 2 weeks of 40% upfront, 40% at 45-day mark before event, 20% within 15 days of event wrap
- Expenses. Pre-approved travel, mileage, and event-related expenses reimbursed at cost.
- Tools & support. You'll have access to GPSE's vendor network, templates, and coordinator support as needed.
How we hire
We move quickly for contract roles, but thoughtfully. Here's what to expect:
- Intro Conversation. A 20-minute call with our HR Partner to learn more about you and your work
- Interview with Gail. A 30-min conversation with our founder and walk through of events you’ve led including challenges and outcomes
- Reference Review. We'll speak with clients and collaborators you've worked closely with.
- Working Session. A paid, half-day scenario where we work through a real production challenge together
Equal opportunity
Gail P. Stone Events is committed to working with contractors that reflect the communities we serve. We welcome partnerships regardless of disability, sex, race, gender identity, sexual orientation, religion, national origin, age, or veteran status. If you need a reasonable accommodation during our hiring process, please let us know.
Ready to produce something memorable this fall?
Submit your application - we look forward to meeting you.