Job Description:
Position Overview
The Sr. Administrative Assistant provides support to three executives in their daily administrative duties. This role is responsible for managing the executives’ day-to-day calendar, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events.
Primary Duties & Responsibilities
Provide comprehensive administrative support to three executives, including calendar management, expense processing, and coordination of domestic and international travel.
Plan and execute all aspects of departmental meetings and events, including logistics, catering, scheduling, and may be required to attend and actively support select meetings to ensure seamless operations.
Create high-quality PowerPoint presentations incorporating graphs, charts, and other visual elements.
Handle sensitive and highly confidential information with discretion and professionalism.
Organize and maintain filing systems, including correspondence and other records.
Collaborate with other departmental administrative staff to schedule meetings, align executive calendars, and stay informed on cross-functional activities.
Provide backup support to other administrative staff at World Headquarters.
Perform other duties as assigned.
Qualifications (Include education, experience, technical, travel and language requirements)
2 - 4 years of prior administrative assistant experience, with a minimum of a high school diploma or equivalent.
Strong verbal and written communication skills, including experience drafting executive-level correspondence.
Excellent organizational skills and ability to manage multiple priorities effectively.
Proven ability to independently manage multiple high-priority tasks and complex projects with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.
Expert-level proficiency in Microsoft Office Suite including Teams, SharePoint, Excel, Word, PowerPoint.
Workplace Location/Schedule
Location: ESAB WHQ – 909 Rose Avenue – 8th floor, North Bethesda, MD.
Work Schedule: 4 days in office (1 day remote) (8a.m. – 5p.m.)
Pay Range:
$64,803.00-$75,289.00