Senior Accounts Payable Specialist

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely. We are transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice . Summary: We are currently seeking an Accounts Payable Senior to join our Finance team. This is a hybrid role that requires a combination of remote work and in-office presence. Our Finance team is hyper-focused on becoming one of the highest performing teams in the world. That means we work hard, hold a high bar, and dedicate ourselves to making sure #TeamMoney thrives as we scale. You will be joining a high-performing and hard-working team that also values having fun at work. We strive to meet our deadlines, but as with all accountants, we value balance too. This role will be an important part of supporting our Accounts Payable operations as we continue to grow. What you’ll do: As an Accounts Payable Senior, you will play a key role in supporting the day-to-day operations of the Accounts Payable function. You will bring strong technical knowledge, attention to detail, and a continuous improvement mindset to help ensure timely and accurate invoice processing, vendor management, payment execution, and policy compliance. You will also act as a key resource to the broader AP team by helping resolve issues, supporting process improvements, and partnering cross-functionally with internal stakeholders. Core Responsibilities: PO Workflow & AP Run Oversight Support the end-to-end Purchase Order workflow, ensuring invoices are matched appropriately, approvals are in place, and coding is accurate. Review invoices for completeness, accuracy, and compliance with company policies and approval requirements. Help coordinate and support weekly AP payment runs, including validation, exception follow-up, and payment file preparation. Ensure invoices, reimbursements, and payment requests are processed accurately and on time. AP Operations Support Serve as a senior point of contact for escalated AP issues, vendor inquiries, and internal stakeholder questions. Support day-to-day AP operations, helping to ensure service levels, accuracy, and responsiveness are maintained. Provide guidance and informal support to junior team members on AP processes, issue resolution, and best practices. Help identify gaps, recurring issues, or process breakdowns and raise recommendations for improvement. System & Process Improvement Support AP operations in Coupa and NetSuite, helping ensure transactions are processed correctly and system workflows are followed. Assist with testing system changes, process updates, and enhancements related to AP workflows. Help drive automation, standardization, and process improvement initiatives to improve efficiency, accuracy, and scalability. Maintain strong data integrity across AP records, transactions, and supporting documentation. Vendor Management Support vendor onboarding activities by reviewing documentation, validating required information, and ensuring proper approval routing. Maintain vendor master data and help identify duplicate or inaccurate records. Partner with internal teams and vendors to resolve discrepancies, update records, and ensure smooth payment processing. Help ensure vendor files are maintained in accordance with internal controls and audit requirements.. Controls, Compliance & Documentation Follow and uphold AP policies, procedures, and internal controls to support compliance and reduce risk. Assist in monitoring for issues related to invoice processing, vendor setup, reimbursements, and payments. Maintain accurate and organized AP documentation, including procedures, support files, and audit evidence. Support internal and external audit requests by gathering documentation and responding to inquiries in a timely manner. Month-End Close & Reporting Support month-end close activities related to Accounts Payable, including accruals, reconciliations, and AP aging reviews. Partner with Accounting and FP&A to ensure AP information is complete and accurate for reporting purposes. Help analyze AP trends, issues, and metrics to identify opportunities for better controls and improved efficiency. What you may have: Bachelor’s degree in Finance, Accounting, or a related field. 4+ years of progressive Accounts Payable experience. Fluent in English Hands-on experience with Coupa and NetSuite . Strong understanding of procure-to-pay (P2P) processes, invoice lifecycle, and internal controls. Strong attention to detail and commitment to accuracy. Self-motivated, organized, and able to manage competing priorities in a deadline-driven environment. Clear, concise, and professional communication skills, with the ability to work effectively across teams. Bonus points if you have: Experience supporting AP processes in a high-growth or rapidly scaling environment. Familiarity with SOX controls, audit support, and compliance-focused processes. Experience with payment operations, vendor compliance, or corporate card programs. Confidence working cross-functionally with Procurement, Accounting, Treasury, and Finance Systems teams. What you will find here: Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture. Some highlights of our Total Rewards program include: Competitive, equitable salary. Top-tier medical and dental coverage at preferred employee pricing for you and your family, with access from Day 1. Clio offers a flexible hybrid work environment with intentional in-person gatherings to build connection. 23 Days Paid Time Off + Company Observed Holidays including short Fridays as well as a summer schedule for work-life balance. Professional development and growth options Pet friendly workspace in our Barcelona office Company events and social-impact programs that reinforce our shared values, community, and culture. Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years Please note salary bands may differ based on location and local currency. Additionally, benefits may differ depending on the employee's location. Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility Our team shows up as their authentic selves, and are united by our mission. We are dedicated to diversity, equity and inclusion . We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply. Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs. Learn more about our culture at clio.com/careers We're a Human and High Performing AI company, meaning we use artificial intelligence to improve all of our operations. In recruitment, AI helps us streamline the process for greater efficiency. However, we've built our systems to ensure that a human always reviews AI-generated output, and we never make automated hiring decisions. Disclaimer: We only communicate with candidates through official @clio.com email addresses.