Senior Accountant ( Full - time US hours )

Position Summary The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial. Key Responsibilities Accounts Receivable · Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring). · Monitor AR aging, follow up on collections, and resolve billing discrepancies. · Coordinate with operations and account managers to ensure contract-driven billing accuracy. · Utilize ConnectBooster for AR processing and collections. Accounts Payable · Process vendor invoices, expense reports, and credit card transactions. · Maintain vendor records and ensure timely payments. · Reconcile vendor statements and resolve discrepancies. · Utilize Bill.com for AP management. Receipt Collection & Documentation · Collect and manage receipts from employees and vendors. · Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance. · Use HubDOC for receipt collection and integration into QBO. · Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures. Month-End Close & General Ledger · Prepare and post journal entries, accruals, and adjustments. · Reconcile bank accounts, credit cards, and balance sheet accounts. · Maintain deferred revenue and prepaid expense schedules. · Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue). · Prepare monthly financial statements (P&L, balance sheet, cash flow). Compliance & Reporting · Ensure compliance with GAAP and internal policies. · Assist with tax filings, audits, and compliance reporting as needed. · Assist with developing and maintaining accounting process documentation and SOPs. Analysis & Support · Provide variance analysis and financial insights to management. · Support budgeting and forecasting processes. · Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com). · Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor. Qualifications · Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred). · 5+ years of progressive accounting experience with full-cycle responsibilities. · Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records. · Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred. · Proficiency in QuickBooks Online (QBO) and related integrations. · Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask. · Strong understanding of GAAP and revenue recognition principles. · Excellent attention to detail, organization skills, and ability to meet deadlines. · Advanced Excel skills; experience with reporting and variance analysis. Key Competencies · Ownership: Takes initiative and sees tasks through to completion. · Accuracy: High attention to detail, producing reliable financial results. · Collaboration: Works effectively across teams (operations, sales, IT). · Organization: Maintains clear folder structures, records, and documentation for easy retrieval and compliance. · Problem-Solving: Identifies issues and develops practical solutions. · Adaptability: Thrives in a fast-paced, growing MSP environment.