Scientific Recruitment Coordinator - X50

Industry Human Resources / Recruiting Operations / AI & Technology Work Arrangement Fully Remote Job Type Full-Time Work Schedule 40 hours per week, aligned with US Pacific Time (flexibility required) Locations: Philippines (PH), Latin America (LATAM), Anywhere remote About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing, venture-backed startup operating at the intersection of artificial intelligence and the sciences. They are building innovative, high-impact products and scaling rapidly across multiple functions. The team is lean, high-performing, and operates with a strong sense of urgency and precision in hiring top-tier talent globally. Role Overview Our client is seeking a Recruiting Coordinator to serve as the operational backbone of their hiring function. This role is responsible for ensuring a seamless, high-quality candidate experience while maintaining speed and efficiency across all recruiting workflows. You will manage interview coordination, pipeline tracking, and stakeholder communication while supporting continuous process improvement. This is a highly execution-focused, cross-functional role that requires strong ownership, attention to detail, and responsiveness. You will work closely with recruiting and internal teams, ensuring alignment and momentum across all hiring activities. This role is ideal for someone who thrives in fast-paced startup environments and proactively identifies opportunities to improve systems and workflows. Your Impact You will ensure that every candidate progresses smoothly through the hiring pipeline, resulting in a consistently positive and professional experience. Your work will directly improve hiring velocity by maintaining accurate coordination and proactive communication across stakeholders. You will enable recruiters to focus on sourcing and decision-making by owning the operational layer of hiring. Additionally, you will contribute to increased efficiency by identifying and implementing workflow improvements and automation where appropriate. Core Responsibilities Candidate Pipeline Coordination – 45% Manage end-to-end candidate flow across all open roles using the ATS Schedule, confirm, and reschedule interviews with speed and accuracy Track candidate progress and proactively identify pipeline bottlenecks Send timely updates, feedback, and rejection communications to candidates Respond promptly to candidate inquiries throughout the hiring process Recruiting Operations Support – 25% Act as the liaison between recruiting and internal hiring stakeholders Maintain accurate and up-to-date candidate data across all roles Support recruiting leadership and transition workflows as the team scales Escalate blockers or delays proactively to ensure hiring momentum Process Automation & Workflow Optimization – 20% Identify opportunities to automate repetitive recruiting tasks Evaluate which processes require human touch vs. automation Improve and refine existing workflows for efficiency and consistency Propose and implement process improvements proactively Communication & Candidate Experience – 10% Deliver professional and engaging communication across all candidate touchpoints Maintain clear and concise written and verbal communication Ensure timely updates, scheduling changes, and feedback delivery Represent the company brand positively throughout the hiring journey Must-Haves (Required) 2–4+ years of experience in recruiting coordination or recruiting operations Hands-on experience with Ashby ATS (day-one functional proficiency required) Strong organizational and multitasking skills across multiple open roles Excellent written and verbal English communication skills Proven ability to work with urgency in fast-paced, high-growth environments High level of ownership, accountability, and attention to detail Nice-to-Haves (Preferred) Experience supporting hiring across technical, operational, and leadership roles Exposure to startup or high-growth company environments Experience implementing recruiting workflow automation Experience working with distributed or remote teams Strong async communication habits and familiarity with remote collaboration Tools Proficiency Must-Haves (Required) Ashby ATS Slack Nice-to-Haves (Preferred) Additional ATS or HRIS platforms Google Workspace Calendar and scheduling tools Workflow automation tools (e.g., Zapier) Competitive Salary: Based on experience and skills Remote Work: Fully remote—work from anywhere Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting Generous PTO: In accordance with company policy Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees Direct Mentorship: Guidance from international industry experts Learning & Development: Ongoing access to resources for professional growth Global Networking: Connect with professionals worldwide Our Recruitment Process Application Screening Skills Assessment Top-grading Interview Client Interview Job Offer Client Onboarding Ready to Join Us? If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.