Scheduling Assistant

📅🗂️ We’re Hiring: Scheduling Assistant

📍 Location: Remote (Bahrain)

🕒 Employment Type: Full-Time

💼 Level: Entry-Level to Mid-Level

🌐 About Us

We are a fast-paced, service-oriented organization committed to operational excellence and smooth coordination across teams and stakeholders. Our operations team ensures that meetings, resources, and workflows are efficiently scheduled to support business productivity and collaboration.

We value organization, accuracy, communication, and reliability.

🎯 The Role

We are seeking a Scheduling Assistant to coordinate meetings, manage calendars, and support day-to-day scheduling operations. You will play a key role in ensuring efficient time management across teams, departments, and external stakeholders.

🚀 What You’ll Do

• Manage and maintain calendars for teams, managers, or executives
• Schedule meetings, appointments, and conference calls across time zones
• Coordinate meeting logistics, invitations, and reminders
• Resolve scheduling conflicts and adjust calendars as needed
• Communicate with internal and external stakeholders regarding availability
• Prepare meeting agendas, materials, and follow-up notes when required
• Track and update scheduling requests in systems or tools
• Support travel and event scheduling when necessary
• Ensure accuracy and timeliness of all scheduled activities
• Maintain confidentiality of sensitive scheduling information

✅ What We’re Looking For

• Diploma or Bachelor’s degree in Business Administration, Management, or related field
• 1–3+ years of experience in administrative, coordination, or scheduling roles
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• High attention to detail and accuracy
• Ability to manage multiple calendars and priorities simultaneously
• Proficiency in Microsoft Office and calendar tools (Outlook, Google Calendar, etc.)
• Familiarity with scheduling or workflow tools is an advantage
• Ability to work across different time zones

🌟 Preferred Qualifications

• Experience supporting executives or cross-functional teams
• Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet)
• Basic understanding of office administration processes
• Strong problem-solving and coordination skills
• Ability to work independently in a remote environment

🌟 What We Offer

• Flexible remote / hybrid work environment
• Exposure to international teams and operations
• Training and professional development opportunities
• Supportive and organized work culture
• Competitive salary and benefits package