Sales Administrative Assistant

Remote • Temp to Permanent • 40 hrs/week • 2+ Years Experience

We’re looking for a sharp, organized Sales Administrative Assistant to keep our sales and marketing operations running smoothly. The ideal candidate thrives in a fast-paced environment, manages multiple projects simultaneously, communicates professionally, and takes full ownership of administrative processes from start to finish. You’ll be the connective tissue between our clients, our sales team, and our internal operations — and the work you do will directly impact how well our clients are served.

WHAT YOU’LL DO

Sales & Admin Support

• Support the sales team with scheduling, order processing, client onboarding, and follow-ups.
• Manage tracking documents, generate performance reports, and keep client accounts organized and up to date.
• Monitor incoming inquiries, vet prospects, and assist in preparing materials for sales team review.
• Follow up on outstanding items with guidance from the relevant team leads.

Seminar & event coordination

• Serve as the primary point of contact for clients through the full seminar process — we handle everything from kickoff to execution, so clients show up ready to present and nothing else is their problem.
• Coordinate with internal production and marketing teams to ensure all materials, assets, and deliverables are produced and delivered on schedule.
• Lead client intake meetings, take notes, and manage all pre-event preparation end to end.
• Keep communication flowing between clients and internal teams so every project stays on track and clients always know where things stand.

Tradeshow & conference support

• Handle pre-event logistics including materials ordering, shipping, travel coordination, and vendor communication.
• Make sure everything arrives on time, nothing gets missed, and the team shows up fully prepared.
• Track deadlines and confirm materials are returned accurately after each event.

WHAT WE’RE LOOKING FOR

• 2+ years in admin, sales support, or event/project coordination — You’ve done this kind of work before and know how to stay organized under pressure.
• Strong written communication and professional follow-through — You write clearly, respond promptly, and clients feel taken care of when they work with you.
• Comfortable with the tools we use — Google Workspace, Microsoft Office, Dropbox, Monday.com, and CRM or order management platforms. You don’t need to know all of them but shouldn’t need hand-holding on the basics.
• High attention to detail with the ability to juggle multiple priorities — Things move fast here. You need to track a lot at once without dropping the ball.
• Self-directed with a sense of urgency — You take ownership of your work, flag problems before they become fires, and don’t need to be chased to get things done.

NICE TO HAVE

+ Experience working remotely on a small, fast-moving team

+ Proven ability to own projects end-to-end with minimal oversight

+ Background in sales support or marketing operations — you understand the rhythm of a sales-driven environment

ABOUT INSURANCE MARKETING HUB

IMH is a fast-growing marketing organization serving life and health insurance agencies. We build lead programs, run seminar marketing, and help advisors grow their businesses. We’re a small, fully remote team spread up and down the East Coast — we move fast, work smart, and take the work seriously.

HOW TO APPLY

Tell us about a time you kept something complicated organized and on track. We want to see how you think and how you work — a short note about your approach goes further than a polished resume.