Retail Marketing & Operations Coordinator

Brief Description: Slate Brands is looking for a highly organized and beauty-savvy Retail Project Coordinator to support the execution of product launches, retail partnerships, and brand activations across our portfolio. This role sits at the intersection of operations and brand strategy — you'll be the connective tissue between internal teams, retail buyers, and brand partners, ensuring every project lands on time, on-shelf, and on-brand.

You must have hands-on experience in the beauty or personal care industry — understanding of product lifecycles, retailer requirements, and beauty market dynamics is non-negotiable.

This is a remote position open to candidates based in Latin America, working in alignment with the US Eastern Time zone.

What You'll Do

• Own project timelines for new product launches, retail resets, seasonal collections, and promotional campaigns (from concept brief to in-store execution), ensuring alignment across marketing, operations, inventory, and fulfillment.
• Coordinate cross-functional teams including product development, supply chain, marketing, sales, and creative to meet retailer deadlines and compliance requirements.
• Manage retailer portals and submission processes (planograms, new item forms, compliance documents, UPC/barcode setups) for key US accounts such as Target, Ulta, TJ Maxx, and specialty beauty retailers.
• Manage retailer EDI systems, including order information, shipment tracking, shipment confirmations, invoices, and required operational documentation.
• Support retail order management, including incoming purchase orders, replenishment orders, inventory tracking, and shipment coordination.
• Act as the day-to-day internal point person for retail accounts, helping coordinate both retail marketing initiatives and operational execution.
• Coordinate the development and execution of retail marketing assets, including shelf signage, POP displays, tester units, educational materials, promotional collateral, and in-store merchandising elements.
• Partner with creative, brand, and retail teams to ensure all in-store marketing materials are delivered on time and meet retailer specifications.
• Support merchandising initiatives by coordinating planograms, shelf placement requirements, promotional displays, seasonal retail activations, and retail launch calendars.
• Support sell-in preparation, including coordination of samples, sell sheets, retailer presentations, and launch materials for buyers.
• Coordinate with vendors, warehouses, and 3PL partners to ensure retail-ready packaging, labeling, fulfillment, and on-time delivery of retail orders.
• Track and report project status using PM tools (Asana, Monday.com, Notion, or similar), providing clear weekly updates to leadership.
• Identify and flag risks early (supply delays, inventory shortages, artwork holds, retailer deadline changes, fulfillment, shipment, or EDI issues) and drive resolution across teams.
• Maintain organized documentation including project briefs, timelines, retailer specifications, meeting notes, launch plans, and operational requirements.

Required:

• 2–4 years of project coordination or project management experience, specifically within beauty, personal care, or CPG
• Direct experience working with or supporting retail accounts — US retail knowledge (mass, specialty, or off-price beauty) is a strong plus
• Understanding of retail compliance, new item setups, merchandising requirements, and product launch processes.
• Experience coordinating purchase orders, replenishment, inventory tracking, shipment coordination, and retailer portals.
• Proven ability to juggle multiple simultaneous projects with competing deadlines
• Proficiency with project management tools (Asana, Monday.com, Trello, Notion, or equivalent)
• Bilingual Spanish/English. Excellent written and spoken English is required; you'll communicate daily with a US-based leadership team
• Strong command of Google Workspace or Microsoft Office (Sheets/Excel for tracking, Slides/PowerPoint for presentations)
• Reliable high-speed internet and a professional remote work setup

Nice to Have:

• Experience at a US beauty brand, distributor, or retailer-side operation
• Experience coordinating retail marketing assets such as POP displays, shelf signage, merchandising programs, and retail activations.
• Familiarity with Amazon or DTC retail workflows
• Exposure to NPD (new product development) processes and stage-gate timelines
• Background supporting marketing or creative production in beauty

Why Slate Brands

• Fast-growing multi-brand beauty and lifestyle company with an entrepreneurial culture
• High ownership and visibility, you'll work directly with founders and senior leadership
• Opportunity to grow with a company scaling aggressively across retail, Amazon, and DTC channels
• 100% remote with a collaborative, no-politics team culture

About Us: Slate Brands is a digitally native beauty brand incubator. We are strategic partners who provide talent and businesses with end-to-end services needed to build and scale beauty brands. Our portfolio is composed of talent-led, white label and in-house brands.

What We Do: We formulate and manufacture across beauty categories, including: skincare, haircare, color cosmetics, beauty tools, personal care, and supplements, with a specialty in fragrance. Using our proprietary data and premier team to guide development and growth strategies, we provide our partners with invaluable industry know-how, insights, and connections to rapidly launch ideas based on years' worth of infrastructure.

Details:

• Location: Remote
• Engagement: Project-based or part-time to start, with long-term full-time potential
• Compensation: Based on scope and experience
• Start Date: As soon as possible.
• Language: All CVs and communications must be in English.